Facilities Planning Coordinator

AbbVie's mission is to discover and deliver innovative medicines and solutions that solve serious health issues today and address the medical challenges of tomorrow. We strive to have a remarkable impact on people's lives across several key therapeutic areas – immunology, oncology, neuroscience, and eye care – and products and services in our Allergan Aesthetics portfolio. For more information about AbbVie, please visit us at www.abbvie.com. Follow @abbvie on X, Facebook, Instagram, YouTube, LinkedIn and Tik Tok.

This role focuses on coordinating the relocation of occupants and lab equipment within the Lake County office and laboratory buildings, ensuring seamless transitions. Responsibilities include managing logistics, communicating requirements, and optimizing space usage. The position also involves overseeing projects, collaborating with teams, and maintaining accurate documentation to support facility operations.

Responsibilities:

•Coordinate the Move Team in executing relocations of occupants and lab equipment.
•Manage the relocation plan, which includes communicating packing requirements, scheduling move-out dates, and organizing move-ins.
•Triage and process daily requests for occupants, furniture, and equipment through the BluPrint space management system.
•Oversee the 2nd Office Assignment Project, ensuring individuals with virtual or secondary office locations have necessary space allocations cleared and returned.
•Generate reports on outstanding requests for Facility Planners. Develop, maintain, and update process documentation, and perform testing on the relocation upgrade process documentation.
•Organize and process moves for construction, new hires, and relocations, as scheduled by Global Facilities, Business Technology Solutions (BTS), and Construction Services, using the BluPrint system.
•Lead weekly Relocation Forecast meetings to review upcoming projects, current project statuses, and internal resource coordination.
•Attend "day one" of occupant move-ins at specified on-site locations to oversee the process and direct the trade team accordingly.
•Compile relocation packets for end users and trade teams to set expectations in coordination with Facility Planners.
•Conduct training sessions for users at all US-based AbbVie locations on operating within the BluPrint system

•High School Diploma required; Bachelor's Degree in Business Administration, Training Administration, Communications, Health Care Administration, or a related field preferred.
•At least two years of experience in relocation coordination.
•Experience with the BluPrint space management system preferred.
•Proficiency in the MS Office Suite, including advanced skills in MS Excel.
•Strong organizational skills and meticulous attention to detail. Proven ability to prioritize multiple tasks and work independently with minimal supervision.
•Willingness to travel between Lake County facilities, with a travel requirement of 5%.

Note: No amount of pay is considered to be wages or compensation until such amount is earned, vested, and determinable. The amount and availability of any bonus, commission, incentive, benefits, or any other form of compensation and benefits that are allocable to a particular employee remains in the Company's sole and absolute discretion unless and until paid and may be modified at the Company’s sole and absolute discretion, consistent with applicable law. 

AbbVie is an equal opportunity employer and is committed to operating with integrity, driving innovation, transforming lives, serving our community and embracing diversity and inclusion.  It is AbbVie’s policy to employ qualified persons of the greatest ability without discrimination against any employee or applicant for employment because of race, color, religion, national origin, age, sex (including pregnancy), physical or mental disability, medical condition, genetic information, gender identity or expression, sexual orientation, marital status, status as a protected veteran, or any other legally protected group status.

US & Puerto Rico only - to learn more, visit https://www.abbvie.com/join-us/equal-employment-opportunity-employer.html 

US & Puerto Rico applicants seeking a reasonable accommodation, click here to learn more:

https://www.abbvie.com/join-us/reasonable-accommodations.html