Legal Administrative Assistant

AbbVie's mission is to discover and deliver innovative medicines and solutions that solve serious health issues today and address the medical challenges of tomorrow. We strive to have a remarkable impact on people's lives across several key therapeutic areas – immunology, oncology, neuroscience, and eye care – and products and services in our Allergan Aesthetics portfolio. For more information about AbbVie, please visit us at www.abbvie.com. Follow @abbvie on X, Facebook, Instagram, YouTube, LinkedIn and Tik Tok.

AbbVie is looking for an Administrative Assistant to join its Corporate Legal Governance. This role reports to the Senior Counsel, Securities & Finance and will be responsible for providing legal support related to corporate governance, securities laws, and other regulatory matters. 

This role is a hybrid work model, requiring at least three (3) days in our Lake County office.

Responsibilities

• Responsibilities include all administrative functions such as: answering phones, calendar management, scheduling travel, and billing.
• Responsible for review and processing of invoices and purchase orders
• Document management in iManage, SharePoint litigation collaboration sites, and Corporate Records
• Assist with office supply management (ordering, expensing, and maintaining inventories)
• Oversee onboarding of new legal employees and contractors, including office setups, and offboarding responsibilities
• Frequently handle confidential or business-sensitive information.
• Assist with the preparation of SEC filings, including Section 16 matters.
• Provide additional administrative support to the Corporate Legal Governance team as necessary.

Qualifications

• Bachelor's Degree and / or relevant experience.
• Minimum 5 years’ experience as an administrative assistant.
• Excellent oral/written communication, attention to detail, and organizational skills.
• Ability to prioritize a high volume of tasks with competing priorities.
• Ability to work independently and collaboratively within a team.

Applicable only to applicants applying to a position in any location with pay disclosure requirements under state or local law: ​​

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• The compensation range described below is the range of possible base pay compensation that the Company believes in good faith it will pay for this role at the time of this posting based on the job grade for this position. Individual compensation paid within this range will depend on many factors including geographic location, and we may ultimately pay more or less than the posted range. This range may be modified in the future.​​

• We offer a comprehensive package of benefits including paid time off (vacation, holidays, sick), medical/dental/vision insurance and 401(k) to eligible employees.​​

• This job is eligible to participate in our short-term incentive programs. ​​

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Note: No amount of pay is considered to be wages or compensation until such amount is earned, vested, and determinable. The amount and availability of any bonus, commission, incentive, benefits, or any other form of compensation and benefits that are allocable to a particular employee remains in the Company's sole and absolute discretion unless and until paid and may be modified at the Company’s sole and absolute discretion, consistent with applicable law. 

AbbVie is an equal opportunity employer and is committed to operating with integrity, driving innovation, transforming lives, serving our community and embracing diversity and inclusion.  It is AbbVie’s policy to employ qualified persons of the greatest ability without discrimination against any employee or applicant for employment because of race, color, religion, national origin, age, sex (including pregnancy), physical or mental disability, medical condition, genetic information, gender identity or expression, sexual orientation, marital status, status as a protected veteran, or any other legally protected group status.

US & Puerto Rico only - to learn more, visit https://www.abbvie.com/join-us/equal-employment-opportunity-employer.html 

US & Puerto Rico applicants seeking a reasonable accommodation, click here to learn more:

https://www.abbvie.com/join-us/reasonable-accommodations.html