Manager Assistant - Sacramento

Who We Are

With a legacy spanning four decades, Action Property Management has become the premier choice for homeowner’s association management. Founded in 1984, Action began with a single client and a vision to elevate ethical and professional standards in the HOA industry. Our unwavering commitment to integrity, and professionalism coupled with our core values of excellence, innovation and care for people, continues to define us.  Today, as the largest privately owned HOA management company in the West, we proudly serve over 300 communities across 9 offices. Our success is fueled by a team of nearly 900 dedicated team members who genuinely love what they do and are dedicated to helping homeowners thrive and love where they live.

Action Property Management seeks a Manager Assistant for our Regional Office located in Sacramento, CA.

Job Summary

The Manager Assistant will support the Community Manager by performing various aspects essential to the basic operation of the association including assisting third-party vendors, and resident services. This person serves as second in command at all times to the Community Manager and often acts as Manager on Duty in the absence of the Community Manager.

Compensation: $23 - $26

Schedule: Monday to Friday: 8:30 AM to 5:00 PM

• Perform all administrative tasks to ensure the smooth operation of the office, including handling correspondence, phone calls and scheduling.
• Assist in preparation and distribution of agendas, notices, reports and other documents required for monthly board and annual meetings. Prepare minutes of the board meetings.
• Order and maintain supplies and arrange for equipment maintenance.
• Assist Manager with Action List items and updates.
• Maintain vendor files and insurance certifications
• Prepare and monitor non-compliance letters, hearing and decision notices.
• Update the Association's Profile, Annual Calendar, and Contracts Schedule, website, SharePoint and calendars.
• Prepare email blasts and other communications with members.
• Coordinate necessary refreshments and supplies for association meetings and functions as necessary.
• Support Teams.
• Other duties as requested by the Community Manager.

• Act as the liaison, under the direction of the Community Manager, to the Architectural Review Committee and other committees as may be established by the Board of Directors.
• Coordinate committee meetings.
• Interact with homeowners, communicate status and prepare letters throughout the process and monitor the progress of construction.
• Process architectural fees.

• Complete accounts receivable and charge forms for service requests, amenity rentals, storage rentals, access devices and checks received.
• Receive and process invoices for the Community Manager. Verify accuracy of invoices and statements received.
• Research past due balances on invoices and statements. 

• Previous HOA management experience preferred but not required.
• Must have excellent written and verbal communication skills.
• Able to work in a team environment and ability to work independently.
• Exceptional time management skills.
• Excellent typing speed.
• Organized; and can assist the manager with meeting deadlines, etc.
• Commitment to following up on all issues in a timely manner.
• Strong MS Office Suite (Word, Excel, Outlook) skills.
• Must be able to attend evening meetings when requested by the Manager.
• Proactive in service and passionate about excellence.

Why You’ll Love Working at Action

At Action Property Management, we believe in creating an environment where you truly love where you work. We offer competitive pay and ample opportunities for career growth and advancement. Our comprehensive benefits package includes medical, dental, vision, pet insurance, 401(k) with company match, and life and disability support for qualifying team members. We also provide generous paid time off, including vacation hours, sick time, and company-observed holidays for qualifying team members. We are committed to investing in the infrastructure, technology, training, and tools you need to excel in your role. Our relentless dedication to our company values and culture ensures a workplace where you feel heard, supported, and valued.  Join us at Action Property Management and make a meaningful impact.

Action Property Management is an Equal Opportunity Employer and Supports a Drug Free Workplace. Pursuant to the San Francisco and Los Angeles Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.

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