36026594866 - Executive Assistant

Job Title: Executive Assistant

Schedule: M-F, 9AM - 6PM PST

Salary: $1,000-1,500/month

We are seeking a highly organized and proactive Executive Assistant to support our leadership team. As the right-hand person to our executives, you will play a key role in ensuring smooth day-to-day operations by managing emails, calendar scheduling, phone communication, and written correspondence. If you're a strong communicator, excel in a fast-paced environment, and are a time-zone management pro, we want to hear from you!

To expedite the process, please complete the TestGorilla assessment when you submit your application. Only those who complete and pass the assessment will be prioritized: https://app.testgorilla.com/s/mffexxcp

Responsibilities:

• Manage high-volume email inboxes with professionalism, accuracy, and efficiency.
• Draft, respond, and prioritize emails on behalf of executives, ensuring clarity and tone are always aligned with company standards.
• Coordinate calendars, schedule meetings, and send timely reminders to ensure smooth scheduling.
• Answer and place calls with a polished and professional demeanor, representing the leadership team.
• Take detailed and actionable meeting notes, following up on key items to ensure deadlines and action items are met.
• Handle light research, travel arrangements, and various ad hoc administrative tasks to support the team.

Requirements:

• Proven experience as an Executive Assistant or in a similar administrative support role.
• Exceptional written and verbal communication skills in English.
• Confident and polished on the phone, with the ability to communicate clearly and professionally.
• Highly detail-oriented, with strong organizational and follow-up capabilities.
• A self-starter who can work independently and proactively resolve problems.
• Available to work Pacific Standard Time (PST) hours.

Tools to use

• Email & Calendar Management: Gmail, Google Calendar, Outlook
• Communication: Slack, Zoom, Google Meet
• Docs & Collaboration: Google Workspace (Docs, Sheets, Drive), Notion
• Task Management: Asana, Trello, ClickUp, or similar
• Phones & Scheduling: Google Voice, Calendly, Dialpad, Aircall (optional)
• Familiarity with CRM tools like HubSpot, Salesforce, or similar