37548384819 - Executive Assistant

FULL TIME
REMOTE

Position: Executive Assistant
Type of contract: Independent contractor
Working Hours: M–F, PST hours preferred
Holidays: Aligned with U.S. federal holidays

🌎 Work from any corner of the world and be a part of the #remoteworkrevolution!‼️

About the Company

We are a forward-thinking, tech-driven organization led by a high-impact CEO with a mission to scale strategically and effectively. We believe in working smart, leveraging modern tools, and creating streamlined systems to optimize impact and performance.

Scope of the Role

We are looking for a highly organized and tech-savvy Executive Assistant to support our CEO. This is a dynamic, multifaceted role suited for someone who thrives on using modern platforms to drive efficiency, maintain information flow, and support high-level strategic operations.

Duties and Responsibilities:

Calendar & Scheduling Management:

• Coordinate meetings, calls, and events across multiple time zones
• Proactively identify and resolve scheduling conflicts

CRM Management:

• Maintain and update data in platforms like Affinity, Airtable, and Harmonic
• Ensure CRM accuracy and support follow-up processes

Research & Data Capture:

• Use tools like LinkedIn, ChatGPT, company websites, and Harmonic to collect detailed insights on individuals and organizations

Tool Automation & Smart Operations:

• Leverage systems like Work Smart and AI-powered tools to automate recurring tasks and streamline workflows

Email & Communication Support:

• Draft, organize, and respond to emails on behalf of the CEO with professional tone and accuracy

Meeting Preparation & Follow-up:

• Compile strategic meeting briefs and background materials
• Document outcomes and ensure timely follow-ups

Information Organization:

• Maintain structured, accessible digital files, notes, and operational documentation

Requirements:

• Proven experience as an Executive Assistant or in a similar high-level administrative role
• Strong command of CRM and productivity tools: Affinity, Airtable, Harmonic, Google Workspace, Slack, etc.
• Demonstrated tech-savviness and efficient online research skills
• Excellent written and verbal communication skills in English
• Highly organized and attentive to detail
• Comfortable working remotely and adapting to U.S. time zones (PST preferred)
• Able to exercise discretion, autonomy, and sound judgment in a fast-paced environment

Bonus Points If You Have:

• Experience in fast-paced startup or tech environments
• Familiarity with ChatGPT or AI tools for research and automation
• Understanding of relationship management workflows and contact-tracking best practices