Executive Assistant

Role: Executive Assistant

Schedule: Monday to Friday 8am to 5pm EST 100% Remote

Contract: Independent Contractor

Payment: Open to be negotiated depending on the experience

About the client

This client is a venture capital company established in 2018 and headquartered in Menlo Park, California. With approximately $1.8 billion in assets under management, it specializes in investing in technology companies ranging from seed to growth stages. The firm's investment strategy is sector-agnostic, focusing on identifying and amplifying early-stage product-market fit to find companies with the potential to become unique market leaders.

The firm employs a data-driven approach, leveraging artificial intelligence and data science to make precise investment decisions. Its portfolio includes companies across various sectors, such as enterprise software, fintech, healthcare, and consumer technology. Notable investments include companies like Carta, Kraken, Docker, and Instabase.

About the Role

We are seeking a proactive, detail-oriented Executive Assistant to support our CEO. The ideal candidate is a strong communicator, highly organized, and thrives in a fast-paced environment. You will play a key role in ensuring the CEO’s day-to-day operations run smoothly, with a focus on scheduling, communication, and logistical support.

Key Responsibilities

• Calendar Management: Coordinate and manage the CEO’s schedule, including meetings, calls, and appointments across multiple time zones.
• Email Management: Monitor and respond to emails in a timely and professional manner on behalf of the CEO.
• Travel Arrangements: Book domestic travel, including flights, accommodations, ground transportation, and prepare detailed itineraries.
• Meeting Preparation: Organize agendas, take meeting notes, and follow up on action items.
• Communication Support: Act as a liaison between the CEO and internal/external stakeholders, ensuring clear and professional communication.
• Task Coordination: Track deadlines, manage reminders, and support the CEO with various administrative needs.

Qualifications

• 2+ years of experience as an Executive Assistant or in a similar administrative role.
• Excellent written and verbal communication skills in English.
• Highly organized with strong attention to detail.
• Proficient in Google Workspace (Calendar, Gmail, Docs, Sheets).
• Ability to work Eastern Standard Time (EST) hours.
• Discretion and ability to handle confidential information with integrity.
• Self-starter who can work independently and manage multiple priorities.