Proposal Coordinator

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At AECOM, we're delivering a better world. Whether improving your commute, keeping the lights on, providing access to clean water, or transforming skylines, our work helps people and communities thrive. We are the world's trusted infrastructure consulting firm, partnering with clients to solve the world’s most complex challenges and build legacies for future generations.

There has never been a better time to be at AECOM. With accelerating infrastructure investment worldwide, our services are in great demand. We invite you to bring your bold ideas and big dreams and become part of a global team of over 50,000 planners, designers, engineers, scientists, digital innovators, program and construction managers and other professionals delivering projects that create a positive and tangible impact around the world.

We're one global team driven by our common purpose to deliver a better world. Join us.

The Proposal Coordinator is a key part of AECOM ’s regional Major Pursuits Team. They will use their experience and expertise to support the Associate Bid Director or Bid Manager leading the bid, having read and understood the client requirements. This position requires a strong communicator with excellent attention to detail, with the ability to evaluate, monitor and present information and data. Our bid coordinators have solid problem-solving and organisational skills, and take a practical and proactive approach to their work.

The Proposal Coordinator works effectively in a challenging and dynamic environment, thriving under deadlines and completing tasks to a high standard.

Responsibilities:

• Organise and coordinate key activities at positioning stage, including win strategy workshops
• Work with the MPT bid lead and capture manager to help mobilise the agreed technical, work winning, commercial and marketing resources ahead of procurement
• Ensure the effective use of work winning process and tools, for all bids, to optimise the opportunity of winning
• Develop and coordinate key ongoing PQQ and tender activities, for example governance schedule, bid programme, online collaboration space, bid folders, progress tracker, actions, TQs etc.
• Review PQQs, RFPs and other related documents and coordinate the development of winning responses
• Source and review existing content and provide the Bid Manager with relevant information
• Prepare templates, CVs, case studies and occasionally storyboards
• Work with bid contributors to manage and monitor progress
• Flag risks to the bid lead and support the team with progress monitoring against identified risks
• Ensure a winning, compliant, error free document arrives with the client in the correct format, meeting the deadline
• Assist in the preparation of presentations for specific pursuits
• Manage the bid close-out process, post-submission
• Coordinate our internal debrief and lessons learned activities and provide personal input to bid-specific sessions

• Several years' experience in bidding within the built environment
• Preferably degree level educated (ideally English, Marketing, Business Studies)
• Experience owning entire bid process.
• Strong planning, bid management and organisational skills.
• Excellent communication, articulate and demonstrates strong interpersonal skills i.e. verbal and written communications.
• Excellent attention to detail
• Proven ability to work under pressure, delivering high quality work consistently against tight deadlines.
• Confidence to liaise effectively with all levels of management, both internally and with clients/prospects. Able to build and maintain relationships.
• Proficient in Microsoft Office applications including Word, Excel, PowerPoint, InDesign, Photoshop and Illustrator
• APMP foundation accredited preferred.

While this is a hybrid role with limited office attendance, it requires flexibility to co-locate or travel to other cities as needed, depending on the locations of bids or project requirements.

We celebrate diversity, including neurodiversity, and believe it enriches our team. We welcome applications from all backgrounds and abilities. If you need accommodations during the application process, please contact us at [email protected]. At AECOM, we value everyone's unique contributions and perspectives.

If you meet some of the requirements above or have transferable skills you believe would benefit us, we would be delighted to hear from you!

About AECOM

AECOM is the world’s trusted infrastructure consulting firm, delivering professional services throughout the project lifecycle – from advisory, planning, design and engineering to program and construction management. On projects spanning transportation, buildings, water, new energy and the environment, our public- and private-sector clients trust us to solve their most complex challenges. Our teams are driven by a common purpose to deliver a better world through our unrivaled technical and digital expertise, a culture of equity, diversity and inclusion, and a commitment to environmental, social and governance priorities. AECOM is a Fortune 500 firm and its Professional Services business had revenue of $14.4 billion in fiscal year 2023. See how we are delivering sustainable legacies for generations to come at aecom.com and @AECOM.

Freedom to Grow in a World of Opportunity 

You will have the flexibility you need to do your best work with hybrid work options. Whether you’re working from an AECOM office, remote location or at a client site, you will be working in a dynamic environment where your integrity, entrepreneurial spirit and pioneering mindset are championed.

You will help us foster a safe and respectful workplace, where we invite everyone to bring their whole selves to work using their unique talents, backgrounds and expertise to create transformational outcomes for our clients.

AECOM provides a wide array of compensation, benefits and well-being programs to meet the diverse needs of our employees and their families. We’re the world’s trusted global infrastructure firm, and we’re in this together – your growth and success are ours too.

Join us, and you’ll get all the benefits of being a part of a global, publicly traded firm – access to industry-leading technology and thinking and transformational work with big impact and work flexibility. As an Equal Opportunity Employer, we believe in each person’s potential, and we’ll help you reach yours.

All your information will be kept confidential according to EEO guidelines.