Groups & Event Coordinator

Join the Aethos Community – Hospitality with a Purpose!

At Aethos, we believe in extraordinary places, passionate people, and meaningful connections. Hospitality should inspire and uplift—leaving a lasting impact on mind, body, and soul. That’s why we carefully choose our locations and build teams that seek more than just a job—they thrive in a true community.

Aethos is all about sustainability, well-being, and the luxury of time and space. We create escapes from the ordinary, offering a sanctuary from the stresses of modern life. Our goal? To redefine hospitality—building a place where both guests and team members feel at home, inspired, and connected.

About Aethos Ericeira

Perched above Praia da Calada, just 10 minutes from Ericeira, Aethos Ericeira opened in September 2022 as the ultimate surfside retreat. With 50 rooms, a restaurant and bar, a heated saltwater pool with a pool bar, a gym, and a spa, it’s a haven for travelers seeking adventure and relaxation.

Now, we’re looking for an exceptional Groups & Event Coordinator to join our team and help us craft unforgettable experiences!

Your Role:

Imagine breathtaking seaside weddings, sophisticated corporate retreats, and elegant private celebrations—your role is to bring these visions to life! As our Groups & Event Coordinator, you will be the driving force behind the seamless execution of events, ensuring every detail aligns with our high standards and exceeds our guests' expectations.

• Act as the on-site coordinator for group events, ensuring flawless communication between departments and clients.
• Prepare detailed event schedules and Banquet Event Orders ahead of time.
• Manage group room blocks, ensuring accurate allocations and tracking VIP reservations.
• Maximize revenue through strategic upselling of food, beverages, and additional services.
• Gather post-event feedback and update client records to refine future experiences.

• Handle requests for proposals and maintain clear, professional client communication.
• Oversee group reservations, update request lists, and manage leads in our database.
• Work closely with the Director of Sales to address client concerns and uphold company policies.
• Assist in creating tailored rates and packages for group bookings.
• Participate in pre-planning meetings, collaborating with operations and accounting teams.
• Communicate assertively and effectively to ensure guest satisfaction while maintaining operational feasibility.

• Previous experience in group and event coordination, including room management and F&B operations.
• Strong verbal and written communication skills.
• Familiarity with hotel management systems.
• Ability to multitask, stay calm under pressure, and adapt to last-minute changes.

• Flexible work schedule with remote work opportunities.
• Biannual development meetings to support your professional growth.

If you have a passion for event planning, thrive in a dynamic team, and want to grow your skills in a stunning location, we’d love to hear from you!

Apply now and be part of the Aethos journey!

Send your direct application to hr.ericeira@aethos.com.