Administrative Assistant (Adult Day Program) - Brooklyn

AHRC New York City is one of the largest providers of services for children and adults with developmental disabilities in New York City. Our mission is to advocate for people with intellectual and developmental disabilities to lead full and equitable lives.

AHRC NYC is looking to hire a Administrative Assistant (AA) for their Brooklyn Day Program. The AA position involves a variety of routine administrative functions in support of the day-to-day operations of a work unit. Under direct supervision, the AA performs entry-level administrative activities for a work unit; performs data entry; processes forms and requisitions; maintains recordkeeping; organizes and files information; prepares routine reports and correspondence; responds to requests for information; provides general office assistance; and conducts receptionist duties.

Locations: Brooklyn

Salary: $35,000 per year

Schedule: Monday-Friday 8:30am - 4:30pm....35 hours per week

GENERAL RESPONSIBILITIES

• Perform a wide variety of administrative support activities: open and distribute mail and faxes; type correspondence; screen telephone calls; greet visitors; schedule appointments; order supplies; organize and maintain paper and electronic files; and respond to information requests.
• Perform a wide variety of recordkeeping activities: prepare and maintain records, logs and filing system pertaining to area(s) of responsibility; check, verify, and file a variety of materials into appropriate file systems.
• May perform a wide variety of operational support activities: record and verify information related to department, programs, attendance, personnel and/or payroll records; receive, review, and verify documents, records, and forms for accuracy, completeness, and conformance to applicable rules, regulations, policies, and procedures; prepare and update routine reports and spreadsheets.
• May prepare and process invoices in Workplace and reconcile petty cash.
• May receive and process information of a confidential nature; ensures such information is maintained in strict confidentiality.
• Assist other support staff with assigned functions as needed; perform related duties as required.

• High School Diploma or G.E.D. plus 1-3 years of related work experience, or an Associate's or Bachelor's degree plus 6 months -1 year of related work experience, or an equivalent combination of education and experience.
• Must have basic computer skills including experience with and knowledge of Microsoft Word, Excel, and Outlook.
• Must exhibit good administrative skills and knowledge of office procedures and practices, filing systems, and proper telephone and e-mail etiquette.
• Must have the ability to follow directions and perform a variety of recordkeeping and administrative activities with speed and accuracy.
• Good interpersonal and communication skills are required.
• Experience working with individuals with developmental disabilities preferred.

Benefits:

• FULL MEDICAL INSURANCE PAID BY COMPANY....NO COST TO YOU! (single & family plans)
• 403(b)
• 403(b) matching
• Dental insurance
• Employee discount
• Health savings account
• Life insurance
• Paid time off (sick, personal and vacation)
• Professional development assistance
• Referral program
• Tuition reimbursement
• Vision insurance

All your information will be kept confidential according to EEO guidelines.