Executive Secretary - job 2 of 2

About Us:
Sphirea Plus is a dynamic and forward-thinking organization dedicated to delivering innovative solutions to our clients. We pride ourselves on fostering a collaborative and professional environment where employees thrive. As a company that values excellence and innovation, we are looking for an exceptional Executive Secretary to join our team and contribute to our continued success.

Job Description:
We are seeking an organized and detail-oriented Executive Secretary to provide high-level administrative support to our executive team. The ideal candidate will manage schedules, coordinate meetings, and handle confidential information with the utmost professionalism and discretion. This is an excellent opportunity for someone who is proactive, resourceful, and thrives in a fast-paced environment.

Responsibilities:

• Manage and maintain executive calendars, scheduling appointments and meetings.
• Prepare reports, presentations, and correspondence for the executive team.
• Coordinate travel arrangements, including flights, accommodations, and itineraries.
• Handle confidential documents and ensure security of information.
• Act as a liaison between the executive team and internal/external stakeholders.
• Organize and manage office files and records for easy accessibility.
• Assist with event planning and coordination as needed.
• Perform other administrative duties to support the executive team.

Skills & Qualifications:

• Proven experience as an Executive Secretary, Administrative Assistant, or similar role.
• Strong organizational and time-management skills.
• Excellent verbal and written communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Ability to work independently and prioritize tasks effectively.
• High level of discretion and confidentiality.
• Bachelor’s degree in business administration or related field is preferred.

Benefits:

• Competitive salary of $50,000 - $60,000 per year.
• Opportunities for professional growth and career advancement.
• Comprehensive health, dental, and vision insurance plans.
• Generous paid time off and holiday schedule.
• Supportive and professional work environment.
• Ongoing training and development programs.