Purchasing Coordinator

Join the Alto-Shaam Team 

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Whether you're just beginning your career or have years of assembly experience—you've come to the right place. Working at Alto-Shaam means you’re part of a passionate team of people all working together towards one common goal. We want you on our team, because you believe in getting better every day. That kind of continuous improvement is what leads to promotions, pay raises, and company-wide innovation.

Since 1955, Alto-Shaam has pioneered industry-leading foodservice equipment that anticipates and responds to industry needs. Our solutions have helped generations of foodservice professionals enhance their menus while providing a greater return on their investment.

The ideal candidate for a Purchasing Coordinator would be able to do the following:

Reporting to the Director of Supply Chain Management, the Purchasing Coordinator is responsible for ensuring the timely and accurate execution of purchase orders (POs) within the ERP system. This role focuses on transactional procurement tasks, including releasing POs, managing order acknowledgments, resolving past-due orders, addressing scheduling exceptions, and clearing invoice holds. The Purchasing Coordinator serves as the first line of defense for procurement-related issues, supporting smooth supply chain operations while developing foundational skills for future growth in procurement and planning. 

1. Purchase Order Execution: 
   1. Release purchase orders (POs) on time based on MRP requirements and procurement schedules. 
   2. Confirm and manage supplier acknowledgments, ensuring accuracy of order details such as quantities, prices, and delivery dates. 
2. Order Management: 
   1. Proactively address past-due POs by communicating with suppliers to update schedules. 
   2. Handle schedule-out and schedule-in exceptions to maintain inventory alignment with business needs. 
   3. Collaborate with internal stakeholders to identify and resolve order discrepancies. 
3. Invoice Hold Resolution:
   1. Monitor and clear invoice holds by addressing mismatches between invoices, POs, and receipts.
   2. Work with Accounts Payable and suppliers to resolve discrepancies promptly. 
4. Supplier Communication: 
   1. Serve as the primary contact for day-to-day supplier inquiries related to purchase orders. 
   2. Escalate critical supplier issues to the Procurement Manager as needed. 
5. System Maintenance: 
   1. Maintain accurate and up-to-date purchase order records within the ERP system. 
   2. Assist in updating supplier and material master data as required. 

For a candidate to be successful as a Purchasing Coordinator they must have:

1. Bachelor’s degree in business, Supply Chain, or a related field preferred; high school diploma or equivalent preferred. 
2. 1-2 years of experience in procurement, supply chain, or a similar role preferred but not required. 
3. Proficiency in ERP systems and Microsoft Office Suite (especially Excel). 
4. Strong attention to detail and organizational skills. 
5. Effective communication skills for interacting with suppliers and internal teams. 
6. Demonstrated analytical & critical thinking skills  
7. Ability to manage multiple priorities in a fast-paced environment. 

For more information about our benefits, job duties, and company values, go to

https://www.alto-shaam.com/en