Part- Time Human Resources Admin

About Us

Ever eat an Impossible Burger, cooked plant-based chicken, or recycle a plastic water bottle? There isn’t a facet of modern life that chemical engineers have not touched.

Chemical engineers have been part of almost every major development from plastics and fibers to unleaded gasoline to solar power and medicines. If it’s modern, chemical engineers helped make it happen.

AIChE, founded in 1908, is a professional society of more than 60,000 chemical engineers in 110 countries. Its members work in corporations, universities, and government, using their knowledge of chemical processes to develop safe and useful products for the benefit of society. AIChE fosters and disseminates chemical engineering knowledge, assists the professional and personal growth of its members, and applies the expertise of its members to address societal needs and improve the quality of life. Through its varied programs, AIChE continues to be a focal point for information exchange on the frontiers of chemical engineering research in such areas as energy, sustainability, biological and environmental engineering, nanotechnology, and chemical plant safety and security.

Position Summary

We are seeking a detail-oriented and organized Part- Time HR Administrator to join our team. The ideal candidate will play a crucial role in ensuring accurate payroll processing, HR administration, and financial record-keeping. This individual will be responsible for collaborating with various departments and maintaining compliance with company policies.

Responsibilities

• Maintain and update HR spreadsheets, documents, and employee forms.
• Monitor and send HR alerts, updates, and notices.
• Ensure timely updates in HRIS.
• Create HRIS and Payroll reports.
• Assist with compliance including running audits and reports on People data to ensure accuracy across all People systems.
• Maintain accurate and up-to-date employee records and HR databases.
• Prepare and process HR documentation, including contracts, letters, and reports.
• Coordinate meetings, interviews, and other HR-related events.
• Manage HRIS recordkeeping ensuring both compliance and process efficiency including assisting setting up employee profiles.
• File management and data entry as needed
• Contribute to HR projects, including employee engagement initiatives and training programs.
• Provide support in performance management and appraisal processes
• Assist other departments with on/off-boarding employees
• Maintain on-site and off-site storage spaces
• Assist with office management as requested
• Assist with other HR ad hoc projects as needed
• Work 20-25 hours a weekly

Competencies

• Organizational Skills: Ability to manage multiple tasks and prioritize work efficiently.
• Attention to Detail: Ensure accuracy in documentation and data management.
• Communication Skills: Strong verbal and written communication abilities.
• Problem-Solving: Resolve employee concerns and administrative challenges effectively.
• Teamwork: Work collaboratively with the HR team and other departments.
• Confidentiality: Handle sensitive employee information with discretion and professionalism.

Education and Work Experience Requirements

• You have at least 1+ years of experience as a member of Human Resources Team or Administrative function.
• You have a Bachelor’s in degree in Human Resources Management, Business Administration, I/O Psychology or related field; or equivalent work experience
• You are self-aware, curious, and have a desire to learn.
• You have a strong sense of judgment when handling confidential employee data and sensitive information.
• You are personable, with outstanding written and verbal communication skills and a customer-service mindset.
• You are process-oriented and organized with excellent attention to detail and deadlines.
• You have outstanding collaboration and interpersonal skills and the ability to work across all levels and functions.
• You are willing to roll up your sleeves and be part of a lean and nimble team.

This position may be a remote with a the need to travel into the New York City Global Office on an ad hoc basis.

Must live within a commutable distance to the Financial District in NYC.

Compensation: $25 per hour

The American Institute of Chemical Engineers is an Equal Opportunity Employer.