Administrative Assistant

Who is Anatomage?

Founded in 2004, Anatomage is a world-leading health care technology company. Anatomage is committed to transcending the limitations of existing medical education with innovative products that elevate the teaching and learning process.  Our staff is relentlessly committed to quality and customer satisfaction, striving to make sure our customers realize the full benefits of our unique products.

Anatomage is the global 3D medical application leader. Our products are currently installed and used in thousands of universities, institutions, clinics, and hospitals all over the US and world-wide. The Anatomage Table is the most technologically advanced 3D anatomy visualization system for anatomy education and is being adopted by many of the world’s leading medical schools and institutions.

About the Role

Anatomage is seeking a highly motivated Administrative Assistant to join our team! This role will primarily focus on supporting day-to-day office operations, including managing the front desk, greeting visitors, answering phone calls, and directing inquiries to the appropriate team members. The ideal candidate will possess excellent organizational skills, a friendly and professional demeanor, and a can-do attitude to enhance the overall office environment. The Administrative Assistant will also assist with scheduling appointments, managing office supplies, and ensuring a smooth workflow across various departments.

This position is full time on-site Monday-Friday 8:45 am- 5:15 pm with 30 minutes lunch break, at our headquarters location in Santa Clara. This position will be seated at the front desk at all times, unless performing other duties which require you to leave the front desk. 

This job is set at $25/hr. 

What You’ll Do

• Perform general office duties, such as answering front desk phone calls, responding to emails, and greeting visitors 
• Schedule weekly catering and DoorDash orders as well as set up and clean up 
• Coordinate and order office supplies and equipment 
• Handle confidential information with discretion 
• Schedule appointments and maintain calendars for the office staff 
• Travel bookings 
• Assign legal training courses to new employees through Mineral 
• Deliver packages to appropriate employees 
• Assist with quarterly events in the office as well as company events such as holiday parties, etc. 
• Organizing, filing and scanning documents 
• Other duties as assigned 

Requirements:

• Great organization skills 
• Excellent verbal and written communication 
• Attention to detail 
• Ability to multitask 
• Positive attitude and excellent interpersonal skills.

Qualifications:

• High school diploma or equivalent required; Associates degree 
• 1-2 years of Administrative assistant experience preferred 
• Strong communication skills, both verbal and written 
• Excellent organizational skills and attention to detail 
• Ability to prioritize and manage multiple tasks 
• Professional demeanor and appearance 
• Ability to work independently and as a part of a team

What We Offer

• Health, Dental, and Vision care for you and your family
• 401K savings plan with employer matching
• Generous PTO leave and paid holidays
• Casual work culture
• Team bonding activities, catered lunches, free snacks and more at our office! 

Anatomage is an Equal Employment Opportunity employer. We do not offer H1B Sponsorship at this time. Local candidates preferred.

About Anatomage

Anatomage has been financially robust and growing for 18 consecutive years. Doctors world-wide have enthusiastically responded to the company’s products, making us a market leader and setting the industry standard. Currently, thousands of clinics and hospitals use Anatomage's software for patient diagnosis and treatment planning. Leading radiology equipment companies use Anatomage’s software as a key component in their systems.

Anatomage offers the world’s first and only life-sized virtual dissection table. Students can learn anatomy and physiology using highly interactive and accurate real human-based digital data. Institutions can offer high quality education without worrying about chemicals, facility costs, and regulatory issues. Hundreds of schools have adopted the Anatomage Table as the main teaching tool for students.

At Anatomage, there is an opportunity to work alongside the best in the field. With a diverse group of people from various technical, clinical, and artistic backgrounds, Anatomage provides a culture where distinguished individuals can work and collaborate in an organic manner. Our team members all bring unique strengths and talents to their group and embrace each other's diverse perspectives. Anatomage offers a distinct work experience with an exceptional opportunity to develop careers. Our philosophy is to foster a dynamic work environment, and we are proud to let our employees' knowledge and responsibilities grow with the company.

Fraud Recruitment Disclaimer

It has come to our notice that fraudulent and fictitious job opportunities are being circulated on the Internet. Prospective candidates are being contacted by certain individuals, mainly through telephone calls, emails and correspondences, claiming they are representatives, subsidiaries or under contract with Anatomage, Inc., and, thus, pretending to represent Anatomage. The main purpose of these correspondences and announcements is to obtain privileged information from individuals, or to induce people to pay a fee for services related to recruitment or training or a new role.

Anatomage does not:

1. Send job offers from free email services like Gmail, Yahoo mail, Hotmail, etc.;
2. Request payment of any kind from prospective candidates for employment or any sort of fees;
3. Authorize anyone to either collect money or arrive at any monetary arrangement in return for a job at Anatomage; and
4. Request or require personal documents like bank account details, tax forms or credit card information as part of the recruitment process.

Legitimate emails from @anatomage.com domains are from the organization, anything outside of the stated domain is likely a scam and fraudulent email. If you have received an offer from any domain other than @anatomage.com, it is likely a scam and not a legitimate offer. Please do not provide any personal information to the imposters posing as recruiters or the HR manager of Anatomage, Inc. We recommend blocking and reporting their accounts for unauthorized and fraudulent behaviors.