Project Administrator (Education)

Autism Spectrum Australia (Aspect) is one of Australia’s largest autism-specific service providers, with one of the biggest autism-specific school programs in the world. A not-for-profit organisation, we work in partnership with people of all ages on the autism spectrum, and their families to deliver evidence-informed solutions that are person-centred, family-focused and customer driven.

At Aspect we recognise a different brilliant®, where we seek to understand, engage and celebrate the strengths, interests and aspirations of people on the autism spectrum.

About the role: 

To provide support and gain broad exposure in Education administration by providing administrative support for projects including, but not limited to, conference and professional learning projects, communication projects, event management projects, and policy and process projects.

Key accountabilities:

• Provide administrative support across a range of key education projects and initiatives in support of the work undertaken by the Deputy Director of Aspect Education, and the central Learning and Teaching Leadership Team – this will include:
  • event logistics – arranging appointments, meetings, expos & conferences, including sourcing and booking venues, catering, purchasing, travel arrangements and accommodation 
  • administration of committees including the production of reports, meeting minutes, correspondence, agendas and papers
  • collaborating with subject matter experts to organise and package material for events, training and briefings. This could include event run sheets, slide presentations, reading materials, delegate packs, training materials and other communications
  • project coordination and planning support including drafting project timelines, GANTT charts, inputting into drafting project plans, monitoring timelines, following up actions, reporting on progress and inputting project expenditure into a budget tracking template
  • conducting desk research and contributing to business case development
  • develop and maintain internal communications for Aspect Education, ensure content is up to date on Google Sites, the Intranet, team newsletters, school annual reports & document processes
  • assist with other general administration, as required, in a timely way and with a high level of attention to detail.  This could include, but is not limited to, processing invoices, participating in meetings and workshops, data entry and reporting, liaising with shared services functions including IT, Finance, and People, Culture & Safety (PCS)
• Gain a broad understanding of education administration and school operations
• Develop project coordination and office administration skills. 

What you bring:

• Strong technical aptitude with demonstrated experience in using Microsoft Office applications (specifically MS Word and MS PowerPoint) or experience using Google (Google Docs, Google Slides, Shared Drives and Google Sites)
• Proficient in creating presentations using PowerPoint or Google Slides
• Excellent interpersonal, communication (written & verbal), and time management skills
• Demonstrated ability to process information, understand priorities, and influence key stakeholders
• Demonstrated ability to work autonomously and as part of a team, with a flexible, positive, and collaborative approach
• Ability to work in an open-plan office environment with hot-desking facilities
• Demonstrated experience in providing high-level customer service
• Solutions-focused approach to address challenges (problem-solving)
• Experience with administrative office management duties (ideally 1-2 years)
• Current Working with Children Check clearance (NSW)
• National Police Check (NPC) clearance.

Please see the Position Profile for further details.

What we offer:

• Professional Learning opportunities for career advancement
• Salary packaging options to increase your take-home pay
• Hybrid working arrangements, flexibility between the office and home/remote
• Freshly fitted-out workspace with end-of-trip facilities, on the doorstep of Chatswood train and metro station, dining and retail outlets
• Employee referral incentives
• Access to a wide range of discounts through Blue Light Card on everyday purchases
• Discounted membership to fitness facilities through Fitness Passport
• Employee Assistance Program (EAP).

To apply: please include your resume and complete the candidate questionnaire; a cover letter is optional.  Applications should be received by Monday, 3 March 2025.

Aspect reserves the right to interview and appoint at any stage during the recruitment process.

Enquiries should be directed to: Karilyn Gumley, Deputy National Director, Aspect Education - [email protected] 

Aspect is committed to increasing the number of Autistic staff and providing an inclusive workplace where everyone can feel that they belong. We encourage candidates from all backgrounds including, but not limited to, Aboriginal and Torres Strait Islander Peoples, neurodivergent people, people with a disability, the LGBTQIA+ community and people from culturally and linguistically diverse backgrounds, to apply. We have a range of universal strategies to meet the needs of different people in our hiring processes, and are happy to individualise these.

Learn more about us: www.autismspectrum.org.au