Administrative Coordinator

Located in the idyllic town of Washington in Connecticut, Mayflower Inn & Spa is an exquisite country retreat, nestled in 58 acres of beautifully landscaped gardens and woodland. Just two hours’ drive from New York City, it is renowned as one of northeast America’s most distinguished luxury hideaways. Memories are made easily when you stay at our boutique hotel in Litchfield County, a portal to a simpler time, where the definitive measure of the good life is in soul-stirring moments rooted in the idyllic countryside.

Thriving in a fast paced environment, detail oriented and thriving off giving exceptionally personalized service, the Administrative Coordinator is responsible for providing first-level support to the team, assisting in daily office needs, and managing the property’s general administrative activities.

• Responsible for ordering supplies, maintaining records, assisting with purchasing, and additional administrative tasks as assigned.

• Coordinate and schedule communication, such as phone calls, emails, scheduling, and appointments for the General Manager, Direct of Talent & Culture and Director of Operations. 

• Assist the Director of Talent & Culture (HR) in projects such as:

  • Update Team Member communications board

  • Handle all internal Team Member events from start to finish including planning, set up and execution. 

  • Update internal Team Member website

  • Local college recruiting efforts

  • Ordering snacks and supplies for Team Members

• Work directly with Conference Services Manager to assist with all aspects of event planning including, but not limited to:

  • Menu selections, building and detailing BEO’s, printing menus, etc. 

  • Working with Department heads on expected staffing needs

  • Building and detailing Resumes; Distribution of Resume & BEO’s

  • Working with on site group coordinator during the event(s)

  • Assist with billing folios

Benefits

Auberge Resorts is proud to support the needs of our team members and their families with a competitive and affordable benefits package including:

• Medical, Dental, Vision plans

• Flexible Spending Accounts

• Health Savings Account 

• Basic Life and AD&D

• Team Member Stay Discounts

• Employee Assistance Program

• Tuition Reimbursement

• Task Force Opportunities 

• Career Growth

• Voluntary plans: short- and long-term disability, additional life insurance coverage, accident, critical illness, hospital indemnity coverage, and legal insurance

• 401(k) program and receive a 4% match on employee contributions after one year.

Eligibility to enroll in our benefits is based on the applicable waiting period and employment status. Some benefits may require an employee contribution. The Plan documents supersede this description.

• Minimum of 2 years experience in an Administrative or Assistant role
• Experience with all aspects of the Google platform
• Excellent communication skills (via phone, email and in-person)
• Ability to multitask at all times
• Hotel and/or Hospitality operations experience

Auberge Resorts Collection is a portfolio of extraordinary hotels, resorts, residences, and private clubs. While each property is unique, all share a crafted approach to luxury and bring the soul of the locale to life through captivating design, exceptional cuisine and spas, and gracious yet unobtrusive service. With hotels and resorts across three continents, Auberge invites guests to create unforgettable stories in some of the world’s most desirable destinations. Please visit aubergeresorts.com to learn more about our Collection. Follow us on Instagram, TikTok, Linkedin, Facebook and Pinterest: @AubergeResorts and #AlwaysAuberge.

MFINN2013 LLC is an Equal Opportunity Employer, M/F/D/V. MFINN2013 LLC provides equal employment opportunities (EEO) to all team members and applicants for employment without regard to race, color, religion, sex, national origin, age, disability, or genetics. In addition to federal law requirements, MFINN2013 LLC complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.