Engineering and Purchasing Coordinator

Located in the idyllic town of Washington in Connecticut, Mayflower Inn & Spa is an exquisite country retreat, nestled in 58 acres of beautifully landscaped gardens and woodland. Just two hours’ drive from New York City, it is renowned as one of northeast America’s most distinguished luxury hideaways. Memories are made easily when you stay at our boutique hotel in Litchfield County, a portal to a simpler time, where the definitive measure of the good life is in soul-stirring moments rooted in the idyllic countryside.

ROLE SUMMARY
The Engineering and Purchasing Coordinator will support the Director of Engineering with all administrative tasks in addition to managing purchasing activities throughout the property.   This individual will manage ongoing projects, identify suppliers, research goods and services and ensure that all purchases are made in accordance with the property budget and business needs. 

KEY RESPONSIBILITIES

• Act as a project management assistant for in-house led projects, such as gathering proposals, making recommendations, coordination and timing, quality control, accounting and problem solving issues.

• Keep ongoing maintenance lists and schedules on track, up to date and shared with the appropriate Team Members.

• Contacts and facilitates contractors for specific projects with direction from the Director of Engineering.

• Coordinate and dispatch guest requests to the engineering team, follow up with the team to ensure completion to guests satisfaction.

• Log and communicate all essential information in Alice

• With direction from the Director of Engineering, select the most suitable suppliers in terms of reliability, product quality, and cost-efficiency

• Execute current purchasing strategies at the direction of the Director of Finance as well as manage inventory needs

• Coordinate and partner with internal teams regarding their supply and equipment needs

• Maintain the supplier database, purchase records, and related documentation

• Prepare cost estimates and assist in bid processing 

• Prepare and process purchase orders

• Schedule and verify purchase deliveries

PREFERRED QUALIFICATIONS

• Ability to multi-task and coordinate multiple projects simultaneously and adapt and revise plans as needed.

• Ability to exercise independent judgment and make decisions that are aligned with the goals and objectives of the property.

• Ability to represent the resort and interact with guests in an engaging and professional manner. 

• Communicate effectively to key stakeholders throughout the organization. 

• Exceptional attention to detail, consistent follow through and self-disciplined time management.

• Excellent written and verbal communication skills.

• Extensive breadth and depth of knowledge when catering to a luxury-minded audience. 

• Excellent computer skills and ability to use Google suite platform preferred. 

• Ability to take on new responsibilities and roles as the position demands; both administratively and operationally.

REQUIRED QUALIFICATIONS

• Excellent communication, organizational and documentation skills

• Ability to work in a fast-paced environment that is constantly changing

• Proficiency in computers and information technology

• High school diploma or equivalent, technical school desired

• Need to be familiar with associated vendors and able to identify replacement parts, materials, and necessary tools

• Ability to take action and make decisions whenever necessary as directed by the Director of Engineering

• Ability to communicate in English with guests, co-workers, and management

• Valid driver’s license and clean motor vehicle record

PHYSICAL DEMANDS

The physical job demands are representative of those that must be met by an employee to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Ability to lift 25lbs regularly and 50lbs occasionally. 

• Must be able to stand for at least 8 hours and be able to lift up, push, and pull at least 35 pounds regularly.  

• Ability to lift up to 50lbs occasionally.

Auberge Resorts Collection is a portfolio of extraordinary hotels, resorts, residences, and private clubs. While each property is unique, all share a crafted approach to luxury and bring the soul of the locale to life through captivating design, exceptional cuisine and spas, and gracious yet unobtrusive service. With hotels and resorts across three continents, Auberge invites guests to create unforgettable stories in some of the world’s most desirable destinations. Please visit aubergeresorts.com to learn more about our Collection. Follow us on Instagram, TikTok, Linkedin, Facebook and Pinterest: @AubergeResorts and #AlwaysAuberge.

MFINN2013 LLC is an Equal Opportunity Employer, M/F/D/V. MFINN2013 LLC provides equal employment opportunities (EEO) to all team members and applicants for employment without regard to race, color, religion, sex, national origin, age, disability, or genetics. In addition to federal law requirements, MFINN2013 LLC complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.