Reconciliations Coordinator

About Avalere Health

Established in 2001, Avalere Health is a purposefully built commercialization partner for the biopharmaceutical, medical technology, and wellness industries.

Our 1,500+ experts combine their knowledge and expertise across our core disciplines — Consulting; Medical; Policy; Value, Evidence, and Access; Marketing; and Digital Experience Technology — to create the connections that make better health happen.

Avalere Health partners with its clients to navigate the complex and rapidly changing healthcare ecosystem. Together, our experts help clients connect patients with life-changing therapies, realizing the potential of strategies and solutions to accelerate innovation that improves lives.

We live and breathe our five values in everything we do: We are authentic. We act with integrity. We value difference. We play for the team. We enjoy the journey. At Avalere Health, we imagine a healthier world and create the connections to make it happen. 

We take pride in being part of the Disability Confident Scheme. This helps make sure you can be interviewed fairly if you have a disability, long term health condition, or are neurodiverse. If you'd like to apply and need adjustments made, you can let us know in your application.

About The Role

The Reconciliation Coordinator will be required to support the manager responsible for the financial reconciliation of projects and ensure that all reconciliation and HCP Transfer of Value (ToV) reporting requirements (Sunshine Act and EFPIA) are completed accurately, within required deadlines and to required standard.

• Cross-check Third Party Cost (TPC) report(s) thoroughly, identifying discrepancies and/or omissions
• Chase or source outstanding TPCs in a timely manner
• Collate back-up for reconciliation folder and clearly mark up TPC invoices
• Analyse TPCs in accordance with budget breakdowns and accurately enter into final reconciliation budget
• Produce clear and logical audit trail spreadsheet showing how analysed TPCs were derived
• Set-up and lead timely reconciliation review meeting for final review and agreement
• Prepare clear and consistent reconciliation backup bundle of compliance and TPC documents in accordance with clients’ requirements 
• Establish reporting deadlines and requirements per project
• Produce clear and logical audit trail spreadsheet showing how analysed reporting figures were derived
• Produce accurate clients' reporting spreadsheets specific to their requirements
• Timely send/upload to client's portal of templates and supporting compliance and TPC documentation.
• Prepare clear and consistent separate reporting bundle per client for audit purposes 
• Participate in clients’ compliance training including use of clients' reporting portals where applicable
• Understand and implement Sunshine Act and EFPIA requirements
• Timely distribution of purchase invoices for checking and approval, ensuring accuracy and correct application to projects
• Efficient R&R team mailbox admin and housekeeping
• Accurate foreign currency distribution and admin
• Undertakes, where necessary, client’s reporting training programmes
• Regularly review and update client compliance guidelines across accounts, referring team and project leads to checklists and updates to guidelines 

• Minimum 1 year in a role within a finance environment 
• Microsoft Office Suite
• Excel including formulas, vlookup and pivot tables
• Comfortable working to deadlines
• Self-motivated, methodical and detail-oriented, with a desire to continuously learn
• Is a reliable and dependable contributor to the team’s goals; actively collaborates with the team and supports other team members as needed
• Works well with others; values suggestions and constructive feedback
• Communicates with team members in a respectful manner

What we can offer

Avalere Health aims to empower every employee to develop and thrive. We empower our team with the tools, skills, and support needed to think differently and to solve healthcare’s most complex challenges.

At the center of our people-led culture is our Career Experience team, whose mission is to provide every employee with a purpose-driven career. We also pride ourselves on our personalized learning approach to ensure you receive the training you need to help you grow within the company and take advantage of our global scale and scope.

We are committed to embedding diversity and inclusion in every aspect of our organization. We encourage diversity of thought, inclusive behavior, and break down barriers to ensure every individual feels valued and encouraged to contribute their unique abilities and potential. As part of our commitment to building a healthier world, every employee is also encouraged to participate in our community engagement efforts, which support a wide range of healthcare programs and wellbeing causes worldwide.

We have city hubs across North America, Europe, and Asia, geared toward collaborating, training, socializing, and coming together as a global organization while maintaining and fully supporting flexible working practices. Our compensation and benefits package is benchmarked across the industry. We offer a generous company pension/retirement plan, private medical insurance, comprehensive employee wellbeing initiatives, compelling time-off policy, plus many other excellent employee benefits. 

We encourage all applicants to read our candidate privacy notice before applying to Avalere Health.