Event Settlement Specialist

WHO WE ARE
Avant Gardner is New York City's premier event space and producer. Its flagship venue, The Brooklyn Mirage, is the crown jewel of New York City entertainment and one of the most iconic venues in the world. Avant Gardner’s 80,000 square foot complex occupies an entire city block of East Williamsburg, highlighted by the space’s unrivaled audiovisual features including a 200 foot wide, 15k resolution video wall. Voted North America's 'Best Large Club' in 2022 and 2023 and ranked top ten globally by DJ Mag, Avant Gardner has welcomed sold out shows featuring today's top acts and emerging global stars including Drake, Skrillex, Turnstile, Four Tet, John Summit, Glass Animals, Carl Cox, Keinemusik, Christina Aguilera, David Guetta, Marshmello, Reneé Rapp, Rina Sawayama, Rüfüs Du Sol, SOFI TUKKER, Tiësto, and many more. Avant Gardner’s portfolio includes event brands such as The Cityfox Experience along with programming across New York City. For more information, visit Avant-Gardner.com.

WHO YOU ARE

• Someone who is highly organized
• Someone who is able to juggle multiple projects at once and prioritize with a high degree of accuracy
• Someone who is reliable and has a “no task too small” attitude
• Someone who can keep calm under high pressure situations

ABOUT THE ROLE

Reporting to the VP of Finance, the Event Settlement Specialist is responsible for ensuring the accurate financial reconciliation and settlement of events, including concerts, festivals and other live entertainment. This role requires meticulous attention to detail, rational financial acumen, and the ability to communicate effectively with clients, vendors, and internal teams. The specialist will handle the post-event financial process, from gathering all necessary documentation to preparing settlement reports and issuing final payments.

This role is for someone interested in the intersection of live entertainment, culture and financial operations within an event space setting.

PRIMARY RESPONSIBILITIES

• Review and reconcile all event-related financial data, including revenue from ticket sales, sponsorships, merchandise, concessions, and expenses such as venue costs, talent fees, production costs, and staffing.
• Compile and organize event documentation, such as contracts, invoices, and ticket sales reports, to ensure accurate settlement.
• Calculate final financial settlements based on pre-agreed terms, such as revenue splits, guarantees, and fees, ensuring accuracy and adherence to contractual obligations.
• Prepare detailed post-event financial reports that provide clear insight into event profitability, costs, and revenue streams. Present these reports to clients, internal stakeholders, or external vendors as required.
• Serve as the point of contact for clients, venues, and vendors regarding settlement matters. Address and resolve any discrepancies or questions related to the settlement process.
• Ensure all settlements adhere to relevant legal and financial regulations. Participate in audits and provide required documentation when needed.
• Work closely with event operations, finance, and accounting teams to gather necessary data and ensure smooth settlement processes.
• Continuously seek opportunities to streamline and improve settlement processes and tools, ensuring efficiency and accuracy in financial reconciliations.

DESIRED SKILLS & QUALIFICATIONS

• At least 1-2 years of experience in event finance, accounting, or related roles.
• Experience in the live entertainment industry, event management, or venue operations is preferred.
• Proficiency in Microsoft Excel/Google Sheets

BENEFITS & PERKS

• When available, complimentary or discounted tickets for live events at our music venue, guests included.
• Complimentary snacks and beverages available in office
• PTO Days + Specified Holidays Off
• Medical, Dental and Vision Insurance
• 401K with employer match
• Flexible Spending Account (FSA) that can be used for commuting expenses, dependent care and more!
• Employee Assistance Program (EAP)
• Opportunities for professional development and advancement within the company

COMPENSATION

• $75,000 - $85,000 annual salary range.