Administrative Assistant (part-time)

Avery Dennison Corporation (NYSE: AVY) is a global materials science and digital identification solutions company that provides a wide range of branding and information solutions that optimize labor and supply chain efficiency, reduce waste, advance sustainability, circularity and transparency, and better connect brands and consumers. Our products and solutions include labeling and functional materials, radio frequency identification (RFID) inlays and tags, software applications that connect the physical and digital, and a variety of products and solutions that enhance branded packaging and carry or display information that improves the customer experience. Serving an array of industries worldwide — including home and personal care, apparel, general retail, e-commerce, logistics, food and grocery, pharmaceuticals and automotive — we employ approximately 35,000 employees in more than 50 countries. Our reported sales in 2023 were $8.4 billion. Learn more at www.averydennison.com.

Reporting to the general manager, the administrative assistant is responsible for providing administrative support to the site, as well as promoting positive employee relations through the support of team member administrative needs. The administrative assistant will support compliance with corporate and government requirements and support general administrative needs of the business. This is a part-time position, 20-25 hours per week.

Your primary responsibilities and essential functions of this position include:

• Work closely with site leaders to develop and actively manage the communication stream of key business and site objectives and initiatives to the workforce which can include posting information at the site, sending emails and direct verbal communication. 
• Perform clerical, administrative and general office duties involving: typing, record and file maintenance, document creation, mail distribution, UPS shipments, scanning/copying, office supply management, telephone reception, etc.
• Act as site leader for communicating with key vendors including but not limited to food/vending services and janitorial services.
• Manage office files and records, including confidential information and required compliance postings, in accordance with internal procedures.  Examples include maintaining organization charts, phone lists, email groups, employee picture boards, in/out boards, mail bins, communication boards and other site checklists as necessary.
• Assist site leadership with requests for data acquisition/analysis and other administrative services. Ensure data integrity for the site personnel.
• Coordinate site events by arranging meetings, travel accommodations, catering, plant tours.
• Support the on-boarding process: conduct New Hire Orientation, completion of I-9 section 2, setup desks/ work areas and provide office supplies. 
• Maintain site security procedures by creating key cards for employees and vendors and removing access when necessary. 

• High school diploma required. Associate degree in Human Resources or related field preferred.
• 3 years experience in an administrative or customer service role, preferably in a manufacturing environment. 
• High level of work capacity and ability to work at a fast pace. Demonstrated ability to manage multiple tasks and clients simultaneously.
• Excellent verbal, written and presentation skills.
• Strong organization and time management skills.
• Solid understanding of MS Office and Google Workspace software (Excel, Sheets, Docs, Word etc).
• Ability and passion to build relationships and work with employees at all levels of the organization.
• Strength in listening to customers, understanding business concerns and taking action to solve problems.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability, protected veteran status or other protected status. EEOE/M/F/Vet/Disabled. All your information will be kept confidential according to EEO guidelines.

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