Business Operations Intern

*This job is 100% on-site in Herndon, VA*

Avint is seeking an eager Business Operations Intern/Executive Assistant to join our fast-paced environment to support the Business Operations team. This individual will get to experience all aspects of being a part of a Business Operations Team (Recruiting, Human Resources, Contracts, Facilities, Security, Finance). This internship can potentially convert to a full-time role with positive performance within six months or after graduation.

Experience You May Gain:

• Aid in managing corporate calendars, sorting incoming mail, and assisting with marketing activities.
• Participate in full-cycle recruiting, including job postings, candidate sourcing, phone screenings, interview coordination, and reference checks.
• Maintain candidate data within the Applicant Tracking System (ATS).
• Support the Human Resources team by updating employee files, reviewing and updating policies, and providing assistance to the Avint team.
• Contribute to the streamlining and organization of onboarding and offboarding procedures.
• Enhance contracts management processes by assisting the contracts team.
• Organize and file Teaming Agreements, Non-Disclosure Agreements, and other contractual documents on SharePoint.
• Ensure DCAA compliance and support the financial team.
• Update financial transactions within our Accounting System and understand the corresponding General Ledger (GL) accounts.
• Assist with month-end close procedures and reconciliations.
• Support Accounts Payable and Accounts Receivable processes.
• Assist with timekeeping procedures and the processing of payroll.
• Maintain the office environment, including stocking the kitchen and office supplies.
• Utilize the internship as an opportunity to gain insights into Business Operations and its specific functions.
• Provide administrative support to Avint's Infrastructure division and other Avint leadership as needed.
• Contribute to special projects or assignments related to Business Operations as assigned by the team.
• Coordinate and set up meetings while effectively managing and scheduling calendars as an Executive Assistant, ensuring smooth and efficient operations.
• Handle office management tasks to maintain a welcoming and organized environment, including ordering supplies and keeping the kitchen stocked.
• Bring a touch of festivity by decorating the office for holidays and hosting engaging company events.
• Foster a strong sense of community by interacting with employees and running the company newsletter.

Qualifications:

• Pursuing a Bachelor’s Degree within the Business Operations realm (Finance, Accounting, Business Management, Human Resources, etc.)
• 2+ years of professional experience/customer service experience.
• Ability to effectively manage and prioritize multiple tasks and projects simultaneously while maintaining attention to detail and meeting deadlines in a fast-paced environment.
• Holds self and others accountable for ensuring that results are achieved; seizes opportunities to produce results with minimal supervision; takes action on items beyond formal job responsibility.
• Decision making skills, and ability to challenge, negotiate, and influence.
• Must be a U.S. citizen
• Must be able to pass a background investigation prior to hire
• Excellent communication, organization, analytical skills and attention to detail.

Hourly Range $15-$20