Administrative Assistant

Balian Springs is seeking an organized and proactive Administrative Assistant to join our team. In this vital role, you will provide administrative support to ensure efficient operation of the office. Your responsibilities will include managing schedules, coordinating meetings, preparing documents, and assisting various departments as needed. The ideal candidate will be detail-oriented, possess excellent organizational skills, and exhibit a strong ability to multi-task in a fast-paced environment. At Balian Springs, we value teamwork and communication, and you will play an essential role in facilitating collaboration within and across departments. If you are looking to further your career in a supportive environment that values initiative and efficiency, we would love to hear from you!

Responsibilities

• Manage daily office tasks, including answering phone calls, responding to emails, and greeting visitors.
• Schedule and coordinate meetings, appointments, and travel arrangements for team members.
• Prepare reports, presentations, and correspondence as required.
• Maintain organized filing systems and ensure proper documentation of office records.
• Assist with bookkeeping tasks and manage office supplies inventory.
• Provide support for projects and special initiatives as needed.
• Collaborate with team members to enhance office operations and efficiency.

• High school diploma or equivalent; associate or bachelor's degree in business administration is a plus.
• Proven experience as an administrative assistant or in a similar role.
• Proficient in MS Office Suite (Word, Excel, PowerPoint, and Outlook).
• Strong organizational and time management skills with a keen attention to detail.
• Excellent communication skills, both verbal and written.
• Ability to work independently and as part of a team.
• Familiarity with office management procedures and basic bookkeeping practices.

• Health Care Plan (Medical, Dental & Vision)
• Retirement Plan (401k, IRA)
• Life Insurance (Basic, Voluntary & AD&D)
• Family Leave (Maternity, Paternity)
• Short Term & Long Term Disability
• Training & Development
• Work From Home