Accounts Payable Specialist - Vendor Bills & Commission Payments

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About Us
BossmakeHer is a mission-driven career platform that empowers women leaders to make powerful, high-impact career transitions. As we scale our operations and expand partnerships, we’re seeking a detail-oriented Accounts Payable Specialist to ensure our vendors and commission-based partners are paid accurately and on time.

What You’ll Do

Invoice Management: Receive, review, code, and enter vendor invoices into our accounting system (QuickBooks Online).

Payment Processing: Schedule and execute bill and commission payments (ACH, check, credit card) via Stripe and Gusto, ensuring timely payment according to vendor terms.

Commission Calculations: Reconcile affiliate and partner commission statements, calculate payouts, and process commission disbursements.

Record Maintenance: Maintain accurate AP records, including vendor files, payment logs, and supporting documentation.

Vendor Relations: Act as primary point of contact for vendor inquiries, resolve discrepancies, and follow up on outstanding invoices.

Month-End Close Support: Assist with month-end account reconciliations, aged payables reporting, and audit preparation.

Process Improvement: Recommend and document AP process enhancements to streamline workflows and improve controls.

Who You Are

• Experienced: 3+ years in accounts payable or bookkeeping, ideally supporting small- to mid-sized businesses.
• Tech-Savvy: Proficient with QuickBooks Online and Gusto; advanced proficiency in Excel financial spreadsheet management.
• Detail-Oriented: Unwavering accuracy in data entry, math, and record-keeping.
• Communicative: Strong written and verbal skills; able to liaise professionally with vendors and internal stakeholders.
• Organized: Able to manage competing deadlines and maintain clear, up-to-date documentation.
• Proactive: Identifies issues before they become problems and offers solutions.

Engagement Details

• Type: Part-time ongoing (5–10 hours/week to start), with potential to scale as we grow.
• Location: Fully remote; preference for U.S.-based candidates (to align with our vendor time zones).