Admin Business Partner (12 Month FTC)

Join the team redefining how the world experiences design.
Hey, g'day, mabuhay, kia ora, 你好, hallo, vítejte!

Thanks for stopping by. We know job hunting can be a little time-consuming, and you're probably keen to find out what's on offer, so we'll get straight to the point.

Where and how you can work
Our flagship campus is in Sydney. We also have a campus in Melbourne and co-working spaces in Brisbane, Perth, and Adelaide. But you have the choice in where and how you work—we trust our Canvanauts to choose the balance that empowers them and their team to achieve their goals.

About the Group
As an Admin Business Partner (Executive Assistant) to Content & Discovery (C&D), one of the biggest supergroups in Canva with 500+ people, your role is to partner with the supergroup lead to support their day-to-day administration and operations to ensure they’re set up for success. Reporting into C&D's Leadership Operations (Chief of Staff), you’ll work hand in hand to ensure that the administrative needs of our lead are prioritised and supported. You will also have a cohort of ABPs to knowledge share, contribute to and support each other along the way. The successful candidate will be a key contributor to Canva’s global mission to empower the whole world to design and do the most good possible.

About the Role
This role will work directly with our Content & Discovery Supergroup Lead, and report to the supergroup’s Leadership Operations, as well as partnering with the broader operations team to ensure there is effective and impactful support.

We are looking for someone super-efficient, who loves nothing more than to anticipate needs, get stuff done, and is able to suggest resolutions when identifying issues. This role requires someone who can operate with pace, high degrees of confidentiality and someone who can truly make the complex simple, by knowing who and when to engage with at any one time.

What you’ll do

• Time management: You'll ensure the Lead’s time is used efficiently through coordinating meetings and tracking action items and follow ups. 
• Meeting preparation: You'll prepare for meetings by coordinating and assisting in building any materials and note taking. 
• Prioritisation and workload management: You'll work closely with the Supergroup Lead to prioritise tasks and projects, ensuring that high-impact initiatives receive prompt attention and support.
• Travel planning: You'll plan for travel by managing both logistical travel arrangements as well as trip itineraries. 
• General administration:  You'll help out with a wide range of business and tasks as they come up including celebration expenses, documentation and any other ad hoc requests.
• Team activities: You'll support the supergroup operations team on the organisation of season openers, celebrations, gifts and off-sites, ensuring everyone is empowered to do the best work of their life and having the best time doing it.
• Be a Real People Person: You’ll build strong relationships with key stakeholders within the company, this will be critical to ensuring that there is the right two-way visibility between the team and the business. 
• Own the day to day: You'll be making sure that the Supergroup Lead is set up to run smoothly.

What we're looking for

• Proven Executive Assistance Support: Experience empowering leaders through effective administrative support.
• Team Collaboration: A team player with excellent communication skills and high emotional intelligence who thrives on building and maintaining relationships with key stakeholders across the business.
• Adaptability: A quick learner who excels in a fast-paced, ambiguous environment, always seeking new ways to improve efficiency and solve problems in scalable ways.
• Attention to Detail: Exceptional attention to detail and strong organisational skills, with the ability to create a variety of communications—from written documents to Canva presentations.
• Presentation & Design: Solid presentation and design skills 
• Bias for Action: A proactive individual who consistently strives to get things done and drive progress.
• Trusted Partnership: Experience working with a Leadership team, comfortable handling sensitive and confidential information.
• Hands-On Attitude: A willingness to roll up your sleeves and tackle any task that contributes to the bigger picture, knowing that no task is too small if it enhances team effectiveness.

Other stuff to know

We make hiring decisions based on your experience, skills, and passion, as well as how you can enhance Canva and our culture. When you apply, please tell us the pronouns you use and any reasonable adjustments you may need during the interview process.

We celebrate all types of skills and backgrounds at Canva, so even if you don’t feel like your skills quite match what’s listed above—we still want to hear from you!