Administrative Assistant - Construction, Facilities & Risk

The mission of Christ’s Church of the Valley (CCV) is to win people to Jesus Christ, train believers to become disciples, and send disciples to impact the world. The purpose of the Sr. Administrative Assistant for Construction, Facilities and Risk Management is to support the mission of CCV by providing administrative support to the Construction, Facilities and Risk Management team.

Essential Job Functions

• Manage calendars and schedule meetings for the Director and team as needed.
• Attend and take meeting notes, specifically identifying and detailing points of follow-up for the team.
• Receive and prepare all construction invoices for review with Finance Director and Area Construction Managers for approval and processing.
• Onboard new construction vendors and contractors.
• Monthly expense report processing for team members.
• Help with onboarding of new team members including schedules and ramp plans.
• Assist with Monday.com (project management platform) to track the progress of projects and ensure tracking is up to date and project codes are updated.
• Assist with Construction Interior design as needed.
• Administrative support to the Director for Risk Management items including:
  • Primary contact for CCV’s GL, Property, Auto and other specialty insurance
  • Report, process and track all claims that may arise working with our Safety and Security team to gather incident details.
  • Process requests for Certificates of Insurance
  • Gather and prepare information needed for annual insurance renewals.

Minimum Qualifications

Character & Chemistry

• A passion for reaching the lost
• Personal integrity in all areas of life
• Must be – or willing to become – a participating member of CCV
• Regularly attends worship services with their family
• Is an active participant in a neighborhood group, a transformation group and is a regular tither

Competency

• Highly detail-oriented
• Customer Focus – is dedicated to meeting the expectations of internal and external customers.
• Interpersonal Skills – relates well to all kinds of people and builds effective relationships, communicates effectively both interpersonally and corporately.
• Self-Development – Committed to improvement, seeks constructive criticism, and understands strengths and weaknesses.
• Drive for Results – Steadfastly pushes self and others for results.  Is action-oriented and displays focus, passion & initiative.  Takes appropriate action when something needs to be done.
• Conflict Management Skills – manages disagreements collaboratively and builds consensus, keeping the best interests of the organization in mind, not only one's own interest.
• Adaptability – is able to quickly respond to changes and ensure that necessary resources will be available to meet demands.

Education & Experience

• Minimum 2 years of administrative experience
• Sharp attention to detail and proven track record of managing processes.
• Key software experience: Microsoft Teams, Outlook, Project Management Systems
• Ability to read architectural plans is a plus

General Information

The above statements are intended to describe the general nature and level of work being performed by individuals assigned to this position. They are not intended to be an exhaustive list of all duties, responsibilities, and skills required of employees. CCV Leadership reserves the right to revise the position, its job functions, minimum qualifications and other aspects of the position in any way at any time.

General Information

The above statements are intended to describe the general nature and level of work being performed by individuals assigned to this position. They are not intended to be an exhaustive list of all duties, responsibilities, and skills required of employees. CCV Leadership reserves the right to revise the position, its job functions, minimum qualifications and other aspects of the position in any way at any time.