Operations Coordinator

City Cast is seeking a highly organized, detail-oriented Operations Coordinator to help maintain operations and provide cross-functional support to key stakeholders in operations, HR, and leadership. The coordinator will catch balls, dot i’s and cross t’s for City Cast’s fast-moving team. Our ideal candidate is customer service oriented, with a strong attention to detail, excited for the challenge and passionate about providing exceptional support. 

Deadline to apply: March 19th, 2025

Key Responsibilities:

• Assist executive team with day-to-day operations at City Cast as needed
• Coordinate and help manage the ordering, designing, printing, and shipping of promotional items 
• Book and coordinate occasional travel arrangements 
• Manage new job listings as needed by leadership 
• Copy-edit and polish documents and presentations 
• Design and mail business cards 
• Manage user accounts and systems along with operations team
• Troubleshooting systems and technical issues as needed 
• Update documentation of operational processes and resources in collaboration with Operations Manager and Director of HR
• Serve as a resource for staff, pointing employees in the direction of proper documentation, policy, and answer questions when possible 
• Assist HR with administrative tasks
• Onboarding and offboarding tasks for employees and contractors
• Assist in bi-weekly payroll tasks
• Process staff education initiative requests
• Maintain accurate employee data in various company systems
• Work with Payments Coordinator on paying invoices as needed
• Coordinate and distribute online lunch credits for team lunch

Preferred Qualifications:

• Strong attention to detail
• Exceptional at coordinating and managing multiple tasks 
• Ability to prioritize, delegate, and manage multiple projects efficiently to keep operations running smoothly.
• Top notch people skills
• Basic graphic design skills, familiarity with Canva
• Comfortable working in project management and task tracking systems 
• The ability to handle confidential information with discretion. 
• No podcasting experience necessary but it helps if you’re familiar with digital media publishing.

Required:

• At least 2 years of experience in administrative support, HR, coordination, or a similar role.
• Proficiency in Google Workspace (Google Calendar, GMail, Google Docs)

The Operations Coordinator will report to City Cast’s Chief Operating Officer. This position is full-time, with excellent benefits. The annual salary range is $65,000 - $75,000, depending on experience. Your work will be remote. City Cast is an equal opportunity employer committed to excellence through diversity, which involves attracting talented people from diverse backgrounds and traditions. Read about our mission and core values here. We encourage everyone to apply.