Assistant Deputy Chief of Personnel

The Assistant Deputy Chief of Personnel responsible for assisting the Deputy Chief of Personnel with personnel actions as it relates to hiring, recruitment of support professionals, promotional actions, employee management and quality assurance of data. Reporting directly to the Deputy Chief of Personnel, the Assistant Deputy Chief of Personnel responsibilities will include but are not limited to:

- Oversee the Data Entry Clerks responsible for employee updates and file clerk responsible for the management of personnel records.
- Serve as the Transfer Coordinator for employee release request and interagency transfers. Ensure all related letters are sent by staff to respective agencies.
- Review letters, correspondence and bar affidavits prepared by staff prior to sign off.
- Generate reports. Perform quality assurance assessments on citywide and internal databases ensuring that stored information is accurate and updated.
- Work with the System Support Unit for updating information and identify discrepancies. Meet with supervisor to discuss error patterns and possible methods of reducing errors.
- Assist in the review and implementation of recurring increment payments, longevity differentials and service increment awards.
- Assist in the review of personnel packages for final approval. Ensure finalized packages are submitted for file creation.
- Attend meetings with staff to review the status of personnel actions including new hires and vacancies.
- Assist in the preparation of Planned Action Reports (PARs) for both hires and promotions actions in NYCAPS. Reviews the PAR for accuracy and submits pages for internal review.
- Assist in processing the review and processing of collective bargaining and Mayor’s Personnel Orders (MPO) increases, includes current and retroactive payments.
- Perform verification of agency's payroll input into New York City Automated Personnel System (NYCAPS) and Payroll Management System (PMS).
- Perform the review of personnel data entry information entered by staff. May perform data entry in the Agency’s database as well as in NYCAPS.
- Conduct Interviews and candidate screening.
- Answer and responds to employee inquiries.
- Train Clerical staff and assist in training of Personnel staff. Perform updates to Standard Operating Procedures.
- Respond to personnel related matters and provide supervision in the absence of supervisor(s).


Preferred Skills.

Candidate must possess prior experience in working in a NYC Human Resources Office and understand NYC Human Resources applications including PMS, PRISE, CHRMS and NYCAPS.

Strong leadership skills and have the ability to work with a team.

Must have excellent communication and writing skills.



Candidates who are currently certified in the permanent civil service title of Associate Staff Analyst may apply.

1. A master's degree from an accredited college in economics, finance, accounting, business or public administration, public health, human resources management, management science, operations research, organizational behavior, industrial psychology, statistics, personnel administration, labor relations, psychology, sociology, human resources development, political science, urban studies or a Juris Doctor degree from an accredited law school, and one year of satisfactory full-time professional experience in one or a combination of the following: working with the budget of a large public or private concern in budget administration, accounting, economic or financial administration, or fiscal or economic research; in management or methods analysis, operations research, organizational research or program evaluation; in personnel or public administration, recruitment, position classification, personnel relations, labor relations, employee benefits, staff development, employment program planning/administration, labor market research, economic planning, social services program planning/evaluation, or fiscal management, or in a related area; or

2. A baccalaureate degree from an accredited college and three years of satisfactory full-time professional experience in the areas described in "1" above.

3.An associate degree or completion of 60 semester credits from an accredited college and five years of satisfactory full-time professional experience as described in “1” above.

4. A four-year high school diploma or its educational equivalent approved by a State’s department of education or a recognized accrediting organization and seven years of satisfactory full-time professional experience as described in “1” above.

5.A combination of education and/or experience equivalent to “1”, “2”, “3”, or “4” above. College education may be substituted for professional experience at the rate of 30 semester credits from an accredited college for one year of experience. However, all candidates must have a high school diploma and at least one year of experience as described in “1” above.

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.