Procurement Supervisor, Bureau of IT Infrastructure and Support Services

ONLY PERMANENT TO EMPLOYEES IN THE TITLE OF PERMANENT PROCUREMENT ANALYST.

Program and Job Description:
The Division of Information Technology's mission and vision is to promote and protect the health of all New Yorkers through the use of innovative technology and health information that is useful and available, such that we envision a city where all New Yorkers can realize their full health potential, regardless of who they are, where they are from or where they live. The Office of IT Administration, Financial and Personnel Services provides general business and infrastructure services to the Division of Informatics and Information Technology. It manages agency-wide IT contracts and centralizes the procurement process of IT goods and services. Additionally, the office oversees personnel services, which include the management of human resources functions such as recruitment, hiring, training, performance evaluation, and employee relations for IT staff.

The selected candidate will serve as the Procurement Supervisor. Under minimal direction, with wide latitude for independent initiative, judgment and decision-making, manage complex fiscal administration, oversee & direct a staff responsible for all fiscal and procurement services, ensuring that these activities within the procurement unit run effectively and efficiently. The Supervisor will serve as oversight for procurement of goods and services, overall responsibility for procurement actions based on the OTPS budget and Division needs including, contracts, micro-purchases, service agreements, etc. Will ensure compliance to all existing Procurement Policy Board rules, Agency Chief Contracting Officer and Comptroller rules and regulations. Additionally, the candidate will collaborate with work with Senior Leadership to perform needs assessments, develop fiscal year spending plans, analyses, and reports. This position will supervise staff engaged in all phases of the procurement process, including but not limited to coaching, training and mentoring.

DUTIES WILL INCLUDE BUT NOT BE LIMITED TO:

- Extensive knowledge of the procurement/contracting process and New York City Procurement Policy Board rules.
- Working knowledge of information City-specific IT applications including FMS, Passport, etc.
- Knowledge of negotiation best practices, both in-person and in written format.
- Maintain and update internal procurement database.
- Advanced analytical and reporting skills.
- Perform other duties as required to ensure that procurements are completed on schedule.
- Perform related assignments and special projects as required.
- Oversee P card purchases and payment for the Division.
- Supervise and/or train procurement and contract staff in monitoring, tracking and processing the bureau's purchase requisitions including but not limited to processing purchase orders and contracts and ensuring claims and invoices are processed in a timely manner.

PREFERRED SKILLS:
- Experience in New York City's contracting process and systems
- Strong knowledge of the City's procurement policy and federal grant rules and regulations
- Ability to develop RFP's and scope of services. Ability to develop grant budgets and budget related narratives
- Experience in finance, contract administration and grants management
- Excellent interpersonal, writing and communication skills
- Must be proficient in Microsoft Excel, Word and Visio
- Highly organized and exceptionally detail oriented
- Successful experience working under strict deadlines
- Comfortable with working in multiple automated systems


ONLY PERMANENT EMPLOYEES IN THE TITLE AND COMPARABLE PERMANENT CIVIL SERVICE TITLES OF:

Contract Specialist II, Procurement Analyst II, and Staff Analyst II** AMENDED

Program and Job Description:

The Division of Information Technology's mission and vision is to promote and protect the health of all New Yorkers through the use of innovative technology and health information that is useful and available, such that we envision a city where all New Yorkers can realize their full health potential, regardless of who they are, where they are from or where they live. The Office of IT Administration, Financial and Personnel Services provides general business and infrastructure services to the Division of Informatics and Information Technology. It manages agency-wide IT contracts and centralizes the procurement process of IT goods and services. Additionally, the office oversees personnel services, which include the management of human resources functions such as recruitment, hiring, training, performance evaluation, and employee relations for IT staff.

The selected candidate will serve as the Procurement Supervisor. Under minimal direction, with wide latitude for independent initiative, judgment and decision-making, manage complex fiscal administration, oversee & direct a staff responsible for all fiscal and procurement services, ensuring that these activities within the procurement unit run effectively and efficiently. The Supervisor will serve as oversight for procurement of goods and services, overall responsibility for procurement actions based on the OTPS budget and Division needs including, contracts, micro-purchases, service agreements, etc. Will ensure compliance to all existing Procurement Policy Board rules, Agency Chief Contracting Officer and Comptroller rules and regulations. Additionally, the candidate will collaborate with work with Senior Leadership to perform needs assessments, develop fiscal year spending plans, analyses, and reports. This position will supervise staff engaged in all phases of the procurement process, including but not limited to coaching, training and mentoring.

DUTIES WILL INCLUDE BUT NOT BE LIMITED TO:

- Extensive knowledge of the procurement/contracting process and New York City Procurement Policy Board rules.
- Working knowledge of information City-specific IT applications including FMS, Passport, etc.
- Knowledge of negotiation best practices, both in-person and in written format.
- Maintain and update internal procurement database.
- Advanced analytical and reporting skills.
- Perform other duties as required to ensure that procurements are completed on schedule.
- Perform related assignments and special projects as required.
- Oversee P card purchases and payment for the Division.
- Supervise and/or train procurement and contract staff in monitoring, tracking and processing the bureau's purchase requisitions including but not limited to processing purchase orders and contracts and ensuring claims and invoices are processed in a timely manner.

PREFERRED SKILLS:
- Experience in New York City's contracting process and systems
- Strong knowledge of the City's procurement policy and federal grant rules and regulations
- Ability to develop RFP's and scope of services. Ability to develop grant budgets and budget related narratives
- Experience in finance, contract administration and grants management
- Excellent interpersonal, writing and communication skills
- Must be proficient in Microsoft Excel, Word and Visio
- Highly organized and exceptionally detail oriented
- Successful experience working under strict deadlines
- Comfortable with working in multiple automated systems

Why you should work for us:

- Loan Forgiveness: As a prospective employee of the City of New York, you may be eligible for federal/state loan forgiveness and repayment assistance programs that lessen your payments or even fully forgive your full balance. For more information, please visit the U.S. Department of Education’s website (https://studentaid.gov/pslf/)
- Benefits: City employees are entitled to unmatched benefits such as:
o a premium-free health insurance plan that saves employees over $10K annually, per a 2024 assessment.
o additional health, fitness, and financial benefits may be available based on the position’s associated union/benefit fund.
o a public sector defined benefit pension plan with steady monthly payments in retirement.
o a tax-deferred savings program and
o a robust Worksite Wellness Program that offers resources and opportunities to keep you healthy while serving New Yorkers.
- Work From Home Policy: Depending on your position, you may be able to work up to two days during the week from home.
- Job Security - you could enjoy more job security compared to private sector employment and be able to contribute to making NYC a healthy place to live and work.

Established in 1805, the New York City Department of Health and Mental Hygiene (NYC Health Department) is the oldest and largest health department in the U.S., dedicated to protecting and improving the health of NYC. Our mission is to safeguard the health of every resident and cultivate a city where everyone, regardless of age, background, or location, can achieve their optimal health. We provide a wide array of programs and services focused on food and nutrition, anti-tobacco support, chronic disease prevention, HIV/AIDS treatment, family and child health, environmental health, mental health, and social justice initiatives. As the primary population health strategist and policy authority for NYC, with a rich history of public health initiatives and scientific advancements, from addressing the 1822 yellow fever outbreak to the COVID-19 pandemic, we serve as a global leader in public health innovation and expertise.

Come join us and help to continue our efforts in making a difference in the lives of all New Yorkers!

The NYC Health Department is an inclusive equal opportunity employer committed to providing access and reasonable accommodation to all individuals. To request reasonable accommodation to participate in the job application or interview process, contact Sye-Eun Ahn, Director of the Office of Equal Employment Opportunity, at [email protected] or 347-396-6549.

1. A baccalaureate degree from an accredited college and six months of satisfactory full-time professional experience in procurement of goods, services, construction or construction-related services, or professional, technical or administrative experience in contract negotiation/management; or
2. An associate degree or completion of 60 semester credits from an accredited college, and 18 months of satisfactory, full-time professional experience as described in “1” above; or
3. A four-year high school diploma or its educational equivalent and two and one-half years of satisfactory full time professional experience as described in “1” above; or
4. A combination of education and/or experience equivalent to “1”, “2”, or “3” above. College education may be substituted for professional experience under “2” or “3” above at the rate of 30 semester credits from an accredited college for 6 months of experience. However, all candidates must have at least a four year high school diploma or its educational equivalent and 6 months of the experience described in “1” above.
SPECIAL NOTES:
To be eligible for placement in Assignment Level II, individuals must have, after meeting the minimum requirements, either one year served at Assignment Level I or one additional year of the experience described in "1" above.
To be eligible for placement in Assignment Level III, individuals must have, after meeting the minimum requirements, either one year served at Assignment Level II or two additional years of the experience described in "1" above, at least one year of which must have been supervisory, or spent performing professional procurement duties equivalent to those performed at Assignment Level III.

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.