SECRETARY - job 1 of 3

Under the aegis of the NYC Department of Investigation (DOI), the NYCHA Office of the Inspector General (OIG) conducts confidential and sensitive investigations into allegations of fraud, corruption, misconduct, and other improper activities by NYCHA employees, residents, and contractors. OIG also conducts proactive and systemic investigations of NYCHA’s operations, policies, and finances, which result in broad-based policy recommendations as well as significant financial recoveries and criminal prosecutions.

Under supervision with limited latitude for independent judgment, NYCHA-OIG is seeking a Secretary whose duties and responsibilities will include but not limited to the following:

1. Answer phone calls and redirect them when necessary.
2. Undertake occasional receptionist duties.
3. Prepare file for Vendor Name Check (VNC) request.
4. Conduct research of vendors using PASSPort, Lexis Nexis, and other databases.
5. Develop and maintain a filing system for the NYCHA-OIG.
6. Perform data entry in Case Management System (CMS).
7. Develop and maintain logs of cases and referrals in Excel and other databases.
8. Perform timekeeping duties in Kronos.

Additional Information
1. For NYCHA employees. this position is open as promotional opportunities only. It is not open on a direct transfer (lateral) basis.
2. For NYCHA employees: employees applying for promotional, title or level change opportunities must have served a period of one year at current location and in current title and level (if
applicable).
3. NYCHA residents are encouraged to apply

NOTE: Preference will be given to CIVIL SERVICE BRDIGE EXAM# 3971 takers.

NOTE: IF THIS APPOINTMENT IS MADE ON A PROVISIONAL BASIS PURSUANT TO 65 OF THE NYS CIVIL SERVICE LAW, NO TENURE OR PERMANENCE ACCRUES TO AN INCUMBENT IN THIS POSITION BY VIRTUE OF SUCH APPOINTMENT.

NOTE: This position is open to qualified persons with a disability who are eligible for the 55-a Program. Please indicate in your cover letter that you would like to be considered for the position under the 55-a Program. For detailed information regarding the 55-a Program, click on the link below:
https://bit.ly/55aProgram

Please read this posting carefully to make certain you meet the minimum qualification requirements before applying to this position.

A four-year high school diploma or its educational equivalent approved by a State’s Department of Education or a recognized accrediting organization?

Skills Requirement: You will be required to meet the typing skills requirement by demonstrating the ability to type accurately on a personal computer at a minimum speed of 35 words per minute after errors are deducted. You must meet this requirement in order to be appointed.

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.