Senior Purchasing Liaison for Environment and Planning

*ONLY OPEN TO CURRENT FULL-TIME ANNUALLY PAID PARKS EMPLOYEES*

The Environment and Planning division includes Forestry Operations, Forestry Programs, the Natural Resources Group, Nurseries, and Planning teams. We are committed to attracting and retaining a diverse staff and we encourage candidates from all backgrounds to apply.

Major Responsibilities
- Under supervision of the Chief of Contracts and Administration for Environment and Planning, with latitude for independent initiative and judgment, perform difficult and responsible work to manage and coordinate all aspects of purchasing for Environment and Planning.
- Directly supervise and train division purchasing staff.
- Manage the division’s Other Than Personal Services (OTPS) budget. Prepare recommendations for the distribution of the annual OTPS budget. Track OTPS budget codes and prepare budget modifications as needed. Track and analyze OTPS spending and trends; submit corresponding weekly reports.
- Work with division purchasing liaisons to coordinate all OTPS purchases, utilizing Unifier, E-requester, Passport and the City’s Financial Management System (FMS). Research and prepare requisitions in accordance to procurement policies and procedures.
- Reach out to vendors for detailed information and price quotes.
- Enter purchase requests into the various procurement systems (e-Requestor, PASSPort, PunchOut, and DCAS Office of Citywide Procurement Requirements Contracts).
- Coordinate quotes and approvals for credit card purchases; process orders online and by phone as needed; collect Receiving Reports as needed for credit card holders and ensure monthly credit card reports are prepared and submitted on time.
- Ensure that all required Receiving Reports are sent to Central Purchasing as needed.
- Work with Central Purchasing on issues with purchase orders and other requests; contact vendors when there is an issue with items received (or delayed receipt) on purchase orders.
- Assist with compilation of and submission of out-of-city travel requests.
- Assist the Chiefs and Executive Staff with related tasks, high profile projects and special assignments.

*This vacancy is only open to 1) current permanent Parks employees serving in the Procurement Analyst civil service title or 2) on leave from the title or 3) permanent Parks employees in or on leave from a comparable title, or 4) Parks employees who are reachable on the Procurement Analyst civil service list or a comparable civil service list or qualify for a comparable title. Please indicate the exam number and your list number or comparable title on your resume.

Work Location: Olmsted Center, Queens

How to Apply
All Applicants:
Go to cityjobs.nyc.gov and search for Job ID# 714660 .

All applicants must apply via cityjobs.nyc.gov. The City is no longer using ESS to accept applications.

*Current Employees please include your ERN and Job ID# 714660 on your cover letter and resume.

NOTE: All resumes must be received no later than the last day of the posting period. *Posting period extended to 06/062025. Previous applicants to Job ID# 701412 are still under consideration and need not reapply. References will be required upon request.

nyc.gov/parks
MOVEMENT IN THE FACE OF CIVIL SERVICE LISTS IS PROHIBITED UNDER CIVIL SERVICE LAW.

For information about applying for Civil Service Exams go to: Civil Service Exams - Department of Citywide Administrative Services (nyc.gov)

PROCUREMENT ANALYST - 12158

1. A baccalaureate degree from an accredited college and six months of satisfactory full-time professional experience in procurement of goods, services, construction or construction-related services, or professional, technical or administrative experience in contract negotiation/management; or
2. An associate degree or completion of 60 semester credits from an accredited college, and 18 months of satisfactory, full-time professional experience as described in “1” above; or
3. A four-year high school diploma or its educational equivalent and two and one-half years of satisfactory full time professional experience as described in “1” above; or
4. A combination of education and/or experience equivalent to “1”, “2”, or “3” above. College education may be substituted for professional experience under “2” or “3” above at the rate of 30 semester credits from an accredited college for 6 months of experience. However, all candidates must have at least a four year high school diploma or its educational equivalent and 6 months of the experience described in “1” above.
SPECIAL NOTES:
To be eligible for placement in Assignment Level II, individuals must have, after meeting the minimum requirements, either one year served at Assignment Level I or one additional year of the experience described in "1" above.
To be eligible for placement in Assignment Level III, individuals must have, after meeting the minimum requirements, either one year served at Assignment Level II or two additional years of the experience described in "1" above, at least one year of which must have been supervisory, or spent performing professional procurement duties equivalent to those performed at Assignment Level III.

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.