Office Operations Manager

About Us:

At CompassX, our clients rely on us to lead high-priority strategic initiatives and transformational projects.  Our mission is to create a community of people who come up with innovative approaches and deliver the best outcomes for our clients.

We are honored to be recognized as a “Best Place to Work” in Southern California and listed as one of INC.’s 5000 fastest-growing private companies in the U.S

What we're looking for:

Are you a highly organized, detail-oriented professional looking to make an impact in a dynamic and fast-paced environment? We're a fast-growing, 15-year-old consulting firm seeking an Office Operations Manager to join our team!

As an integral part of our company, you'll support the  HR, Finance, and Sales teams, oversee daily operations, assist multiple departments, and ensure smooth business functions. This is a fantastic opportunity to grow and take on various responsibilities in a collaborative and vibrant company culture!

If you thrive in an environment that values Excellence, Growth, Team, Accountability, and Grit, we’d love to hear from you!

What you'll be doing:

Administrative & Organizational Support

- Provide vital administrative support to the Managing Partner(s), HR, Finance, and Sales teams. 

- Organize meetings, office calendars and find ways to streamline day-to-day operations.

Human Resources Support

- Assist in the seamless onboarding process for new hires and manage HR documents like offer letters, tax forms, and new hire guides.

- Track and reconcile employee PTO, sick leave, and holidays.

- Support the annual Open Enrollment of Health Benefits to meet the deadline and ensure the accuracy of the new rates and plans for payroll processing.

- Assist with payroll preparation, data entry, and payroll journal reconciliation.

Accounting & Financial Management

- Generate and review outbound Client invoices to ensure accuracy.

- Maintain financial filing systems and reconcile monthly credit card statements.

- Review accounts payable/receivables, research, and resolve billing discrepancies promptly.

• Highly organized with excellent attention to detail and prioritization skills.
• A problem solver who takes initiative and works with minimal direction.
• Maintains strict confidentiality when handling a variety of sensitive data.
• Positive attitude with a growth mindset, adaptable to change, and eager to learn.
• Strong verbal and written communication skills.
• Previous experience in Finance, HR, or administrative support. 
• Ability to work efficiently in a fast-paced environment while maintaining accuracy.
• Proficient in Google Workspace (or similar) applications.

• Competitive salary with full benefits including health, dental, vision, term life, AD&D
• Retirement plan and company match
• 3 weeks PTO plus holidays & sick time
• Hybrid work schedule (2-3 times in person per week in Mission Viejo or Irvine)
• A dynamic work environment with room for growth