Executive Admin & Project Support Coordinator

DWA is seeking a highly organized and proactive Executive Admin and project Support Coordinator to provide direct support to our Leadership Team while ensuring smooth coordination across client projects, internal operations, and community-facing events. This role blends executive administrative support, project management, and event logistics, requiring someone who thrives in a fast-paced consulting environment.

If you excel at organizing projects, professionally supporting leadership, and managing the logistics of internal operations and external engagement efforts, this role is for you.

Executive Support

• Provide high-level administrative support to the Leadership Team, including calendar management, meeting coordination, travel arrangements, and email communications.
• Draft, review, and organize presentations, proposals, and internal documents.
• Maintain organized digital files, project notes, and meeting summaries.
  

Project Coordination

• Support project planning, scheduling, and task tracking across client engagements.
• Coordinate client communications and ensure follow-up on action items and deliverables.
• Manage recurring internal team meetings, including agenda preparation and action item tracking.
• Support operational tasks such as timesheet reminders, invoice reviews, and contractor coordination.
  

Event and Community Engagement Planning

• Assist in the logistical planning and execution of virtual and in-person events, including workshops, client retreats, public engagement sessions, and community forums.
• Coordinate with venues, vendors, speakers, and participants to ensure seamless event delivery.
• Prepare event materials such as agendas, name tags, and attendee communications.

• Track event-related tasks and timelines to ensure all logistics are executed on schedule.

Other Responsibilities

• Support onboarding of new hires, including internal comms, logistics, and scheduling.
• Assist in the implementation of internal culture initiatives (e.g., team check-ins, recognition systems)

Key Tools

• Airtable
• Dropbox
• Slack
• Google Workspace (Docs, Sheets, Calendar)
• Harvest (basic support)
• Nice to have: AI tools such as ChatGPT, Grammarly, etc.
  

Requirements

• 2+ years of experience in administrative support, project coordination, or event logistics.
• Familiarity with Airtable
• Strong organizational skills and attention to detail.
• Ability to manage multiple tasks and prioritize deadlines independently.
• Proficiency with Google Workspace.
• Excellent written and verbal communication skills.
• Comfortable learning and using AI tools to improve workflows.
• Experience supporting meetings, onboarding processes, and maintaining digital records.
• Must reside in the Charlotte Area for hybrid in-person support.

About You

You are a proactive problem-solver who thrives in a fast-paced, client-focused environment. You’re comfortable working with shifting priorities and can adapt quickly when direction or client needs evolve. You take initiative, communicate effectively, and stay solution-oriented despite tight timelines. You value collaboration but are also confident managing your workload independently. Most importantly, you care about delivering high-quality work that helps our leadership team and clients succeed.

This part-time contractor role is estimated at approximately 10-15 hours per week.
Availability during standard business hours (9:00 AM – 5:00 PM EST) is required to support the leadership team and clients.

Benefits

Professional Development & Learning

• Free access to on-demand courses, webinars, and leadership training (hosted by DWA).
• Discounted rates for certifications or external training partners.
• Quarterly knowledge exchange sessions with internal and external experts.
  

Health & Wellness Perks

• Mental wellness resources, including group mindfulness sessions.
• Monthly wellness reimbursement (up to $25) for activities like fitness classes, yoga, massage, etc.
  

Financial & Business Support

• Optional 401(k) participation.
• Potential for discretionary bonuses based on successful client referrals or revenue contributions.
  

Recognition & Engagement

• Spotlight recognition program (Contractor of the Month, LinkedIn shoutouts).
• Loyalty-based bonuses or milestone incentives for long-term partnerships.

• Access to an annual in-person or virtual retreat or summit.
• Branded company swag.