Executive Assistant

We are seeking a highly organized and proactive Executive Assistant. The ideal candidate will demonstrate exceptional multitasking abilities, strong communication skills, and a commitment to confidentiality. This role requires professionalism, and the ability to manage a fast-paced work environment effectively.

Roles and Responsibilities

• Serve as the primary point of contact for internal and external stakeholders, representing the Executive professionally
• Plan special projects, initiatives, and events as assigned.
• Coordinate schedule, appointments, reservations and travel arrangements​
• Conduct research on various topics as needed and compile findings into concise reports.
• Monitor industry trends and prepare summaries for executive review.
• Assist with the preparation of business presentations including text and electronic presentations.​
• Create and maintain a system for organizing and storing both electronic and hard-copy information and records and implement record retention policies and procedures.​
• Assist with the coordination of meetings and functions​
• Prepare a variety of high quality, written agreements, memos, letters, and other documents​
• Prepare, edit and distribute itineraries, letters, memos and meeting minutes and keep track of for events and meetings making sure that things are not overlooked​
• Support with other tasks as may be assigned

• Minimum of 7 years’ experience as Executive Assistant to C-level Executives
• Ability to handle sensitive/confidential information with utmost discretion and diplomacy​
• Possesses data analytics, good business writing, excellent research and communication skills (both verbal and written) ​
• Proficient in the use of MS Office tools​
• Excellent time, schedule management and organizational skills; must be committed to accuracy and attention to details​
• Resilient with the ability to adapt quickly to changes in time frames and manage multiple priorities​
• Strong interpersonal skills with high integrity and ethical standards​

• Private Health Insurance
• Opportunities for Professional Growth and Career Advancement
• Paid Time Off
• Training & Development
• Competitive salary
• Collaborative and supportive work environment