Administrative Coordinator

Hey there!

Are you the type of person who sees a challenge and says, “Let me handle this”? Do you thrive on variety, crave ownership, and love tackling new opportunities head-on? Welcome to DataDocks—a tech company that’s anything but corporate. We’re profitable, bootstrapped, and all about creating meaningful work without sacrificing what matters most: life outside of it.

We’re looking for an Administrative Coordinator who’s part problem-solver, part multitasking ninja, and 100% a "doer." Someone who can dive into the fast-moving, ever-changing flow of our day-to-day operations and bring order, structure, and creativity to everything they touch. If you’re the kind of person who thrives on rolling up your sleeves, juggling multiple hats, and leaving no detail overlooked, you might just be our next superstar.

What You’ll Be Doing

We’ll be honest—this isn’t your typical admin role. You’ll be wearing many hats and making an impact across all corners of our business. Here’s a taste of what you’ll tackle:

• Keep the Business Running Smoothly
• Write and refine key documents like IP policies, SOC II materials, and operational guides. Your work will ensure we’re sharp, compliant, and ready for anything.
• Handle follow-ups, correspondence, and everything in between with professionalism and polish.
• Own Accounts Receivable (AR)
• Send invoices, ensure we’re set up with AP, and resolve any outstanding issues with clients.
• Learn and Test Our Software
• Get hands-on with updates and upgrades, testing fixes, and learning how our platform solves real-world problems for our customers. Your feedback will ensure everything works seamlessly before it reaches the people who rely on us.
• Support Sales Efforts
• Follow up on leads, gather critical information, and prep materials to help us win deals.
• Help Us Grow the Team
• Post job ads, screen resumes, schedule interviews, and assist with onboarding when we find the right people.
• Make Things Happen
• Organize team retreats, coordinate swag, streamline workflows, and tackle whatever else comes your way.

Your work will touch every corner of our business. You’ll make a real difference—and you’ll never, ever be bored.

About Us

At DataDocks, we’ve been on a mission to make life easier for logistics teams everywhere. What started as an idea in a spare bedroom has grown into a thriving SaaS platform used by some of the world’s biggest brands to book trucks and organize their operations more effectively. And here’s the kicker—we’ve done it all without outside funding. DataDocks is 100% bootstrapped, built from the ground up with care, grit, and a relentless focus on what matters most: our customers.

We’re proud of what we’ve built so far, but we’re even more excited about where we’re headed. Our small, passionate team has made it all possible, and we’re always looking for people who share our excitement for solving real-world problems and building something incredible. If that sounds like you, we’d love to hear from you.

Ready to Join the Team?

If you’re looking for a role where no two days are the same and you get to make a real impact, send us your application. Let’s make something great together at DataDocks.

What We’re Looking For

• A Doer: You get stuff done. Period.
• Detail-Oriented to the Core: Typos? Missed deadlines? Not on your watch.
• Self-Starter: You don’t wait to be told what to do—you spot opportunities and make things happen.
• Team Player: You fit in well with a smart, fun, and collaborative group.
• Strong Communicator: Whether you’re writing an email, a policy, or a sales pitch, you know how to get your message across.
• Adaptable: You’re not afraid to step into new territory or learn on the fly.

Why You’ll Love It Here

• Autonomy in Spades: You’ll get the freedom to do things your way, as long as the job gets done.
• Your Ideas Matter: We value fresh perspectives and love hearing new ways to solve problems.
• Dynamic Variety: No two days are the same. If you like trying new things and stretching your skills, you’ll thrive here.
• All-Remote, Forever: Work from anywhere in Canada—your home, a coffee shop, or wherever you’re happiest.
• Small Team, Big Impact: You’ll work directly with our founder and a tight-knit crew of passionate problem-solvers.
• Annual Remote Retreat: Once a year, we gather somewhere amazing to collaborate, bond, and celebrate our wins as a team.
• Full Benefits: Enjoy comprehensive health, dental, because we care about your well-being.
• Room to Grow: We’re big believers in helping our team expand their skills and explore areas they’re passionate about. Whether it’s professional development or diving deeper into a specific part of the business, we’ll support your growth.