Office Manager (m/f/div)

This role is a part of the team in Berlin. We’ve got a mix of skills here, from Finance and Hospitality to Recruitment, People & Culture, and Marketing. Think of us as the backbone of the company, keeping things running smoothly and helping out everywhere we can. We're the ones who answer questions, toss around ideas, offer support, and plan those fun outings and initiatives everyone loves. We’re the reliable crew that everyone counts on to keep things rolling.

The position is to be filled as a full-time or part-time position.

JOB PURPOSE

As an Office Manager (div/f/m) you are the good soul of our agency and together with your colleagues, you create a working environment in which everyone feels comfortable. DEPT® is characterized by a unique atmosphere in which you are the first contact in the office.

You are responsible for reception and telephone support, taking over organizational and administrative office tasks, and ensuring the well-being of our colleagues. 

Office management assistants are "all-rounders" without whom a company cannot do without. As an organizational talent, you often handle several tasks at the same time and always keep a cool head.

KEY RESPONSIBILITIES

• In Office Management, you will be the first point of contact for our employees, customers and service providers at our Berlin location;
• Reception activities, because we make you feel directly at home;
• Travel bookings for national and international trips of our colleagues;
• Purchasing management and accounting, so that all Depsters are always well provided for;
• Preparatory accounting, because you will be the interface to other teams, such as the finance team. Your focus will be to support and assist the finance team;
• Support/coordination of team meetings, as well as team events and support of team requests;
• Feelgood Management - You are the heart and soul of the office.

WHAT WE ARE LOOKING FOR

• A person that can work up to 40 hours per week;
• Your main working hours are until 6 pm;
• Previous experience in the hospitality, office management and reception sectors;
• Professional working profficency in German and English;
• Shine with your independent, responsible and systematic way of working;
• In your previous work you were already responsible for travel bookings and organizations;
• Have a friendly and self-confident appearance;
• You are characterised by a strong service orientation and organisational talent;
• Have strong teamwork and communication skills;
• Have a high sense of responsibility and good self-organization, as well as the ability to set priorities;
• Approach new tasks proactively and pragmatically;
• Have first experience in preparatory accounting.

WE OFFER

• Company pension scheme;
• Flexible working hours, working from home and abroad work;
• Lease bike options / JobRad;
• Health & Wellbeing -  you have free, anonymous and unlimited access to 1-on-1 online coaching and mindfulness consultations with psychologists via chat, phone or video call;
• €30 per month - You can use the flexible package for digital food stamps and/or fitness providers/sport clubs/massage studios, internet costs, and/ or public transport
• Future Bens - We cooperate with FutureBens and offer you exclusive access to sustainable, healthy products at attractive deals
• A reputation for doing good. DEPT® has been a Certified B Corp® since 2021 and named ‘Agency of the Year’ at both The Lovies and The Webby Awards.
• Awesome clients. Whether big or small, local or global — at DEPT® you’ll get the opportunity to work with clients of all sizes and across all industries. And we celebrate all of our successes together!
• The opportunity for possibility. We want to enable you to do what you do best and help you develop your skills further with training, development and certifications.
• Global annual DEPT® Cares Month in which employees come together and donate their skills to support local charities.

WHO ARE WE? 

We are pioneers at heart. What does that mean? We are always looking forward, thinking of what we can create tomorrow that does not exist today. We were born digital and we are a new model of agency, with a deep skillset in tech and marketing. That’s why we hire curious, self-driven, talented people who never stop innovating. 

Our culture is big enough to cope and small enough to care. Meaning, that with people across 30+ countries, we’re big enough to provide you with the best tools, global opportunities, and benefits that help you thrive. While acting small by investing in you, your growth, your team, and giving you the autonomy to solve our clients problems, no matter where you are in the world.

DIVERSITY, EQUITY & INCLUSION 

At DEPT®, we take pride in creating an inclusive workplace where everyone has an equal opportunity to thrive. We actively seek to recruit, develop, nurture, and retain talented individuals from diverse backgrounds, with varying skills and perspectives.

Not sure you meet all qualifications? Apply, and let us decide! Research shows that women and members of underrepresented groups tend not to apply for jobs when they think they may not meet every requirement, when in fact they do. We believe in giving everyone a fair chance to shine.

We also encourage you to reach out to us and discuss any reasonable adjustments we can make to support you throughout the recruitment process and your time with us.

Want to know more about our dedication to diversity, equity, and inclusion? Check out our efforts here.