Administrative Assistant (P/T)

We help job seekers and career changers prepare for and advance in careers with a focus on sustainable, high-growth, high-demand industries. Our committed and well-trained workforce professionals deliver comprehensive workforce solutions at integrated career centers, sector-focused centers and community, and partner sites.

Key Responsibilities

1. Administrative Support
   • Manage and maintain executives' schedules, including meetings, appointments, and travel arrangements.
   • Prepare and edit correspondence, reports, presentations, and other documents.
   • Handle sensitive and confidential information with discretion.
2. Office Management
   • Organize and maintain physical and digital filing systems.
   • Order office supplies and manage inventory.
   • Coordinate with facility management for office maintenance and repairs.
3. Communication
   • Serve as the first point of contact for internal and external communications.
   • Answer and direct phone calls, emails, and inquiries.
   • Greet visitors and provide a welcoming environment.
4. Meeting and Event Coordination
   • Schedule and organize meetings, conferences, and team events.
   • Prepare agendas, take minutes, and distribute follow-up communications.
   • Arrange catering and logistics for events.
5. Data Management
   • Compile, verify, and input data into spreadsheets, databases, and systems.
   • Generate reports and summaries as needed.
   • Track and reconcile expenses and budgets.
6. Team Support
   • Assist with project coordination and team activities.
   • Provide support to other departments as needed.
   • Ensure the smooth flow of communication and information within the team.

Qualifications

• Education: High school diploma or equivalent (associate degree or higher preferred).
• Experience: 2+ years of experience in an administrative or clerical role.
• Skills:
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
  • Excellent written and verbal communication skills.
  • Strong organizational and multitasking abilities.
  • Attention to detail and problem-solving skills.
  • Ability to work independently and as part of a team.

Preferred Qualifications

• Familiarity with office management tools (e.g., Google Workspace, Constant Contact, Calendly).
• Experience in managing budgets or financial records.
• Knowledge of specific industry or organizational procedures.
• Strong Marketing skills.
• Data management experience.

Working Conditions

• Office environment with evening working hours

All your information will be kept confidential according to EEO guidelines.

Equus Workforce Solutions is a leading provider of workforce development services in North America. With a dedicated and passionate team, Equus puts the industry’s best practices to work by focusing on the development, design, and delivery of demand-driven workforce solutions.

When you join Equus, you can expect extensive learning opportunities and networking programs. But most of all you can expect to make a lasting impact on the lives of others.

At Equus we are strengthened by diversity. We are committed to providing a work environment in which everyone is included, treated fairly and with respect. Equus Workforce Solutions is proud to be an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, gender, age, pregnancy, sexual orientation, gender identity, ancestry, religion, national origin, veteran status, physical or mental disability, or reprisal or any other characteristic protected under state, federal, or local law.