Executive Assistant (COO)

About Eudia:

Eudia is redefining the future of legal work with AI-powered Augmented Intelligence, enabling Fortune 500 legal teams to move faster, manage risk more effectively, and unlock new business value. Backed by $105M in Series A funding led by General Catalyst, we’re building a category-defining platform that blends AI-driven automation with human expertise, transforming legal from a cost center into a strategic growth driver. 

At Eudia, we move fast. Unlike traditional enterprise software, our teams ship solutions in days, not months—delivering real impact for some of the world’s largest companies, including Cargill, Coherent, DHL, and Duracell. We’re solving one of the most complex, unsolved challenges in AI: bringing trust, accuracy, and security to legal automation. 

We’re a team of builders, operators, and problem-solvers who are passionate about reshaping an industry that has long been resistant to change. If you’re looking for a place where you’ll be challenged, take ownership from day one, and work alongside some of the brightest minds in AI and legal —we’d love to meet you. 

About the role:  

We are a dynamic and fast-paced startup seeking a highly organized and proactive Executive Assistant to support our COO. This pivotal role requires a skilled professional who thrives in a startup environment, excels at multitasking, and brings expertise in executive support. As their right-hand person, you will handle day-to-day administrative tasks, ensuring efficiency and helping drive our technology initiatives forward. 

• Heavy Calendar Management: Schedule, coordinate, and optimize the daily, weekly, and monthly calendar. Handle meeting requests, prioritize conflicting schedules, and ensure smooth day-to-day operations. 
• Travel Coordination: Organize complex domestic and international travel, including flights, accommodations, itineraries, and expense reporting. 
• Meeting Preparation: Prepare agendas, take detailed meeting notes, and follow up on action items. Coordinate technology needs, presentation materials, and logistics for internal and external meetings. 
• Communication Management: Act as a gatekeeper for email and other communications, ensuring timely responses and clear communication flows
• Document Handling: Create, edit, and manage confidential documents, presentations, and reports. Maintain organization and accessibility of files and records. 
• Stakeholder Coordination: Act as a liaison between the executives, internal teams, and external partners. Build relationships with key stakeholders to facilitate seamless communication. 
• Administrative Support: Assist with ad hoc tasks, special projects, and event coordination as needed. Manage office supplies and ensure the executives have all necessary resources to perform efficiently. 

• Experience: 3-5 years of experience as an Executive Assistant, ideally in a startup or fast-paced environment. 
• Startup Knowledge: Proven ability to adapt and thrive in a dynamic, evolving organization. 
• Calendar Proficiency: Demonstrated expertise in managing complex calendars and competing priorities. 
• Communication Skills: Exceptional written and verbal communication skills with a high level of professionalism. 
• Tech-Savvy: Proficiency in tools like Microsoft Suite, Slack, and Zoom. Experience with project management tools is a plus. 
• Organized and Detail-Oriented: Strong ability to manage multiple tasks, prioritize effectively, and meet deadlines. 
• Confidentiality: High level of discretion and integrity in handling sensitive information. 
• Location Requirement: Must be based in or willing to relocate to Irvine, CA, for in-person work, Monday through Friday. 

• Impactful Work: Be part of a team that’s at the forefront of AI innovation.
• Growth Opportunities: Work in an environment that encourages professional growth and the exploration of new ideas.
• Dynamic Culture: Join a group of passionate, driven individuals who are committed to making a difference.

If you’re ready to take on the challenge and make an impact in a rapidly evolving industry, we want to hear from you. Apply today with your resume and a cover letter explaining why you’re the perfect fit for this role.