Sales and Administration Assistant

Eurofins Scientific is an international life sciences company, providing a uniquerange of analytical testing services to clients across multiple industries, to make life and our environment safer, healthier and more sustainable. From the food you eat, to the water you drink, to the medicines you rely on, Eurofins laboratories work with the biggest companies in the world to ensure the products they supply are safe, their ingredients are authentic, and labelling is accurate.

Eurofins is dedicated to delivering testing services that contribute to the health and safety of society and the planet, and to its corporate responsibility to protect the environment and ensure diversity, equity, and inclusion across the entire network of Eurofins companies.

We’re proud to be an armed forces-friendly place to work and welcomeapplications from reservists, armed forces veterans (including the wounded, injured and sick), as well as cadet instructors, and military spouses and partners.

If you want to continue to help, make our world a safer and healthierplace, then apply for the role below and become a part of the extraordinary Eurofins network.

Eurofins Genomics, an internationally renowned global service provider, is looking for an experienced and proactive Sales and Administration Assistant to join its European Team. The SalesAdmin EU Team plays a key role in supporting the Research Sales Team field, and handling administrative tasks related to tenders, contracts, order management and overall operations.

This is a permanent, full-time, hybrid position.

Key Responsibilities

The Sales and Administration Assistant will be responsible for the following key tasks:

• Administrative Coordination – Ensuring a smooth flow of administrative tasks across various departments as part of our European Excellence Team, and driving local Order2Cash flows & tools

• Data Management & Reporting – Maintaining accurate records in our internal systems, generating reports and providing administrative support to sales and european financial Teams

• Invoicing & Order Processing – Coordinating billing and order processing activities, monitoring performance, and providing guidance and support to Team’s members. Actively operating on relevant projects invoicing, order validation, and follow-up processes

• Customer Relations & Requests Management – Handling customers’ inquiries related to orders, product availability and invoicing issues, working closely with the relevant internal Teams (Sales, Technical Support, etc.)

• Team Support -– Acting as point of contact for administrative and tender-related matters, including contract handling and internal communications, ensuring all deadlines are met and all tasks are carried out in a timely and efficient manner

• Tender Management -– Participate in the tender submission processes, including supplementary admin document preparation, compliance checks, and submission tracking

• Platforms management – updating profiles on national and regional Public Procurement Platforms (i.e MEPA, SINTEL, ..) and Supplier Registers

Office location: North-East area of Milan

• Graduated in administration fields or life science (preferred but not required)

• Minimum of 3 years of experience in an administrative and coordination role, preferably in office administration, sales support, or tender management.

Preferred skills

• Fluent in both Italian (C2) and English (B2)

• Strong organizational and multitasking skills

• Proficiency with office software (e.g., Microsoft Office, CRM tools, D365)

• Excellent communication and interpersonal skills, with a customer-focused approach

• Ability to manage multiple tasks, prioritize effectively, and maintain attention to detail

• Proactive, with a focus on process improvement and operational efficiency

• Problem-solving attitude, with the ability to work independently and as part of a team

Nice to have

• Proficiency in German

• Previous experience in managing tenders or working within a tender office.

Benefits

At Eurofins we are growing, innovating and always learning. We celebrate the achievements of our employees throughannual long serviceawards, recognize our colleague’s speciallife events, and we are committed to charitable causes through global fundraising activities.

As a Eurofins employee you will benefit from:

• Ticket Restaurant lunch reimbursement

• Worldwide career opportunities

What Happens Next

Our people are the backboneof what we do, so it's incredibly important we find the right individuals to join us. As a potential new recruit, you'll be invited to meet the team in the form of an assessment center or a staged interview process dependent on the role and it's requirements, this will give you the opportunity to see what working for Eurofins is really like and enable us to get you know your key skills and strengths.

Your data

As part of any recruitment process, the company collects and processes personal data relating to job applicants. The company is committed to being transparent about how it collects and uses that data and to meeting its data protection obligations.

Closing Date

We reserve the right to close or extend this position depending on application numbers.Therefore, we would urge candidates to submit an application as early as possible.

Due to the high volume of applications, we receive please be aware that if you do not receivea response within 4 weeks of the vacancy expiry date unfortunately, on this occasion your application has been unsuccessful.

We embracediversity! Eurofins network of companies believein strength and innovation throughdiversity, being an Equal Opportunity Employer. We prohibit discrimination against employees or applications based on gender identity and/or expression, race, nationality, age, religion, sexual orientation, disability, and everything else that makes employees of Eurofins companies unique.

Sustainability matters to us! We are well on our way to achieving our objective of carbon neutrality by 2025, through a combination of emission reduction and compensation initiatives. We encourage our laboratory leaders to make sustainable changes at theirlocal level, and in additionto their initiatives we also count on our dedicated carbon reduction team to help us to achieve this goal!

Find out more in our career page: https://careers.eurofins.com/

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