Transaction Coordinator

Fergmar, one of the fastest growing real estate & asset management teams in South Texas, seeks a detail-oriented Transaction Coordinator to join our dynamic team. With our commitment to excellence and innovative strategies, we are an industry leader in Victoria, TX and surrounding regions.

Our core values drive everything we do:

• Take Initiative: We challenge each other, take risks, and adapt to new situations.
• Be Passionate: We take pride in our work and care deeply about our communities.
• Have Fun: We create a positive workspace and build strong relationships with our team and stakeholders.
• Value Teamwork: We approach problems with a "we over me" mentality, recognizing that our collective strength is greater than individual efforts.
• Be Relentless: We demand more of ourselves than anyone else expects, constantly striving for excellence.

At Fergmar, we believe that our purpose and values set us apart in the real estate investment industry. We're looking for a Transaction Coordinator who not only has the technical skills to excel in this role but also embodies these core values and is passionate about contributing to our mission through efficient, well-managed real estate transactions.

#Position Overview

As Transaction Coordinator, you will be an integral part of our transaction process, owning the complete documentation lifecycle from offer to close. This role demands masterful organization and communication skills as you'll manage all transaction documentation, coordinate between multiple parties, and ensure strict deadline compliance. You'll be responsible for maintaining clear communication channels between agents, clients, lenders, title companies, and internal team members while orchestrating seamless closings for both acquisitions and dispositions. The ideal candidate thrives on attention to detail and takes pride in creating efficient, well-documented processes that drive successful real estate transactions.

#Job Duties

Transaction Management

• Own the entire transaction process from offer to close, including document organization and deadline tracking
• Process and track offers from initial communication through internal systems
• Manage disposition and acquisition closings, including contract preparation, signature collection, and coordination with title companies
• Create, Update & Maintain correct property status through internal systems
• Coordinate and track critical elements including appraisals, surveys, inspections, and option periods
• Assist with documenting and processing change orders and repair amendments as needed
• Handle warranty transfers and documentation
• Conduct closing document review and approval
• Move and organize files in shared drive systems
• Oversee signature processes through both in person & docusign signature requests

Communication & Coordination

• Serve as primary point of contact between all transaction parties (agents, clients, lenders, title companies, inspectors, appraisers)
• Provide regular status updates to internal team and external parties as needed
• Respond to offers and general inquiries in a timely manner

Administrative Support

• Assist with various administrative tasks related to deals and ongoing transactions, including involvement with development & association documentation
• Complete client surveys for all closed deals
• Handle general document organization and file management

• High school diploma or equivalent
• Proficiency in basic Excel formulas
• Strong organizational and time management skills
• Excellent attention to detail
• Superior written and verbal communication abilities
• Solution-oriented mindset
• Ability to work independently and meet deadlines
• High level of computer proficiency is required, with a typing proficiency of at least 50+ WPM
• Prior experience in administrative roles is required, additional experience dealing with contractual documents would be a plus
• Previous experience in real estate or related fields is a plus.

• Comprehensive Health Coverage: The company offers excellent medical insurance options for Team Members, with the option to include spouse or family coverage. Affordable dental and vision plans are also available.
• Life Insurance: A basic life insurance policy is provided at no cost to Team Members, with options for additional coverage.
• Retirement Savings: Our 401(k) plan features a generous company match, starting at 100% match up to 3% of gross earnings. The match increases with tenure, encouraging long-term growth with the company.
• Paid Time Off: Team Members receive a competitive PTO package, including sick/family/bereavement time and vacation days. PTO increases with years of service, up to a maximum of 15 days annually.
• Professional Development: We support ongoing education and training to help you grow in your current position.
• Additional Perks: Depending on the role, travel-related benefits such as a company vehicle or fuel allowance may be provided.

Compensation Details

• Salary: $40,000 annually
• Status: Non-exempt (overtime eligible)
• Schedule: Full-time with some afterhours availability as offers are received