Executive Assistant - Contract

The Company:

Mirai Bio is a Flagship backed, privately held biotechnology company on a mission to transform the current approach to information molecule therapeutics to unlock their full therapeutic potential. In recent years, we have begun to experience the power of information molecules in treating historically undruggable diseases and in designing therapies with unprecedented turnaround times. Mirai's platform integrates nanoparticle development with world-class informatics technologies and a novel pipeline of experimentation and discovery to drive a new generation of highly effective, therapeutically relevant information molecule therapies. We are seeking collaborative, relentless problem solvers that share our passion for impact to join us!

Mirai was founded by Flagship Pioneering. Flagship Pioneering conceives, creates, resources, and develops first-in-category life sciences companies to transform human health and sustainability. Since its launch in 2000, the firm has applied a unique hypothesis-driven innovation process to originate and foster more than 100 scientific ventures, resulting in over $30 billion in aggregate value. The current Flagship ecosystem comprises 37 transformative companies, including: Moderna Therapeutics (NASDAQ: MRNA), Indigo Agriculture, Sana Biotechnology (NASDAQ: SANA), Generate Biomedicines, and Tessera Tx. 

Duties & Responsibilities

The Executive Assistant (Contractor) will support the President, Chief Operating Officer and the Senior Leadership Team (SLT) in carrying out the following duties:

1. Calendar Management:
• Proactively manage and maintain the calendar of the President, ensuring that all meetings, events, and deadlines are effectively scheduled and optimized.
• Effectively interact with internal and external stakeholders, customers, and partners to ensure the President's calendar is aligned with business priorities and available time is used efficiently.
• This includes closely partnering with the President to understand business priorities, shifting demands, and the various stakeholders involved.
• Travel support: may coordinate and book domestic travel and pro-actively ensure support as needed
2. Administrative Support for SLT:
• Provide general administrative support to the SLT, which includes organizing meetings, managing logistics, and helping coordinate communication between internal and external teams.
• Assist with the preparation of necessary materials for SLT meetings, including agendas, presentations, and follow-up action items.
3. Organizational Assistance:
• Organize and maintain common company folders, SharePoint sites, and other document management systems to ensure data is easily accessible and up to date.
• Coordinate the creation, maintenance, and sharing of files and information across internal teams and with external stakeholders, as required.
• Anticipate needs, potential issues, and roadblocks, and proactively address them.
• Provide solutions to streamline workflows and improve efficiency.
4. Presentation Support:
• Assist in preparing, adapting, and organizing presentation slides for internal and external meetings, conferences, or other business events.
• Although the primary responsibility for preparing presentations remains with senior team members, this support will be provided as an additional resource as needed.

Qualifications

• Bachelor’s Degree required
• 3 - 5 plus years of experience in providing support to high-level executives at the “C” level suite.
• Exceptionally organized with keen attention to detail with the ability to shift focus and priorities, when necessary, under pressure and within deadlines.
• Outstanding verbal and written communication skills; strong ability to inform and engage through written communications.
• Excellent interpersonal and relationship-building skills.
• Professional, positive manner, with experience in a role requiring a high degree of confidentiality.
• Excellent problem-solving skills and resourcefulness; ability to follow-through.
• Strong work ethic.
• Energetic, enthusiastic and interested in learning within a fast-paced, fast-growth organization.

Location: Cambridge, MA

Flagship Pioneering and our ecosystem companies are committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity or Veteran status.

At Flagship, we recognize there is no perfect candidate. If you have some of the experience listed above but not all, please apply anyway. Experience comes in many forms, skills are transferable, and passion goes a long way. We are dedicated to building diverse and inclusive teams and look forward to learning more about your unique background.

Recruitment & Staffing Agencies: Flagship Pioneering and its affiliated Flagship Lab companies (collectively, “FSP”) do not accept unsolicited resumes from any source other than candidates. The submission of unsolicited resumes by recruitment or staffing agencies to FSP or its employees is strictly prohibited unless contacted directly by Flagship Pioneering’s internal Talent Acquisition team. Any resume submitted by an agency in the absence of a signed agreement will automatically become the property of FSP, and FSP will not owe any referral or other fees with respect thereto.

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