Accounting Assistant - Bilingual Guadalajara

The Accounting Assistant, under the general supervision of the Director of Accounting, is responsible for performing a variety of clerical accounting tasks that support the accounting function. These responsibilities include handling accounts payable and receivable, maintaining accurate financial records, and assisting in payroll processing. This role requires attention to detail, strong organizational skills, and the ability to handle moderately complex issues independently while escalating complex problems as needed.

Essential Duties and Responsibilities

Full-Cycle Accounts Payable (50%)

• Process invoices for weekly vendor payments, including uploading invoices into electronic accounts payable (AP) software.

• Ensure accurate data entry, route invoices to appropriate directors for approval, and upload to accounting software.
• Prepare and distribute vendor checks after obtaining required signatures.
• Perform daily cash reconciliations.

Billing/Accounts Receivable (20%)

• Set up and maintain resident information in billing software.
• Enter charges, print, and distribute monthly resident bills.
• Address resident billing inquiries and ensure timely corrections.

Month-End Processing (10%)

• Assist in month-end tasks, including maintaining credit card receipts and creating charge reports.
• Support preparation of prepaid and accrual entries.
• Contribute to project and fixed asset entries.

Payroll Processing (15%)

• Process bi-weekly payroll and run required reporting.
• Reconcile payroll reports for accuracy and submit to ADP and 403b retirement vendors.
• Collaborate with management to ensure payroll accuracy.

Other Responsibilities (5%)

• Perform other duties or special projects as assigned.

• Attendance is critical for fulfilling these responsibilities effectively.

Education and Experience

• Professional English
• Associate’s degree in Accounting, Finance, or a related field, or an equivalent combination of education and experience.
• Minimum of 1 year of relevant experience; 3 years required to achieve full proficiency.
• Experience working with teams in the United States is a plus.
• Proficiency in Microsoft Excel, including the use of formulas, VLOOKUPs, and pivot tables.
• Ability to quickly learn and utilize relevant business systems and tools.
• Strong attention to detail for data entry and proofing.
• Working knowledge of general ledger accounting and journal entry preparation.
• Customer-oriented with strong listening and problem-solving abilities.

• Christmas Bonus: 30 days, to be paid in December.

• Major Medical Expense Insurance: Coverage up to $20,000,000.00 MXN.
• Minor Medical Insurance: VRIM membership with special discounts on doctor’s appointments and accident reimbursements.
• Dental Insurance: Always smile with confidence!
• Life Insurance: (Death and MXN Disability)
• Vacation Days: 12 vacation days in accordance with Federal Labor Law, with prior approval from your manager. + Floating Holidays: 3 floating holidays in addition to the 7 official holidays in Mexico.
• Cell Phone Reimbursement & Transportation Subsidy.
• Hybrid Scheme: Enjoy the best of both worlds, remote and in-office work. Multicultural Exposure: Work with operations within Mexico and United Satates.
• MezTal Internal Events: Strike a healthy balance between your professional and personal goals.
• Exclusive Discounts: Benefits with different companies for being part of MezTal.
• Academic Agreements: Access to national universities and language schools.

Why MezTal?

• Ongoing learning opportunities and a focus on personal and professional growth.
• Collaborative and dynamic team with a strong emphasis on innovation and creativity.
• Hybrid work model, offering flexibility while maintaining strong team collaboration.

If you're ready to make an impact with a company that values creativity, learning, and teamwork, apply today and become part of our growing family at MezTal!