Assistant Manager

We are looking for a highly organized and proactive Assistant Manager to support the General Manager. The ideal candidate will manage daily administrative tasks, anticipate the needs of the GM, and help ensure efficient operations. This role requires a high level of discretion, excellent communication skills, and the ability to work in a dynamic and fast-paced environment.

Key Responsibilities:

• Manage and sort the General Manager's emails, ensuring timely and appropriate responses.
• Maintain and organize the Todoist task list, ensuring the GM's priorities are met.
• Prepare and draft professional emails for the GM.
• Anticipate and address the needs of the GM to streamline their workflow.
• Assist in the creation and design of presentations for internal and external meetings.
• Plan, book, and organize business travel, ensuring all logistics are managed effectively.
• Schedule and coordinate meetings, including quarterly updates and other key engagements.
• Take minutes during meetings and follow up on action items to ensure completion.
• Ensure all documents requiring the General Manager’s signature (offers, employment contracts, etc.) are signed promptly.
• Act as a liaison between the GM and various stakeholders, both internally and externally.
• Perform office administrative duties, including coordinating office supplies, managing office vendors, and ensuring smooth office operations.
• Collaborate with other departments for day-to-day activities.

• Maintain confidentiality and handle sensitive information with discretion.

• Advanced English skills – both written and verbal.
• Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with task management software (e.g., Todoist).
• Strong initiative and ability to anticipate the needs of the GM.
• Excellent organizational skills with the ability to manage multiple tasks and meet deadlines.
• Ability to adapt quickly to changing priorities and work in a fast-paced, dynamic environment.
• Strong communication and interpersonal skills.
• High level of discretion and professionalism in handling confidential information.
• Self-motivated, with the ability to work independently and take ownership of tasks.
• Ability to work under pressure and effectively manage competing demands.

Preferred Qualifications:

• Previous experience as an Assistant Manager or in a similar administrative role.
• Experience in travel planning and event coordination.
• Familiarity with project management tools and basic knowledge of office management best practices.

Here’s our part of the deal:

• You’ll be part of a mature, stable company, with 20 years on the market.
• Allocated budget for learning & development programs and an individual career plan.
• Private health benefit package, 7Card, Bookster, meal tickets.
• Comfortable office, easy to reach from any spot of the city.
• Flexible work schedule.
• Exciting company events.

Why join us?

• Growth opportunities: be part of a team that is expanding globally and contribute to our success.
• Innovative environment: work with cutting-edge technology and industry trends.
• Dynamic culture: thrive in a fast-paced, results-driven environment.

We are fme, an innovative company with 20 years of experience in digital transformation, mature enough to handle complex projects, yet young at heart, providing a modern work environment for our team. As part of the fme Group, headquartered in Braunschweig, Germany, we have subsidiaries in Germany, Romania, the United States, and India. 

Our mission is to help enterprises accelerate critical business processes, improve decision-making, and ensure information security and compliance using Enterprise Content Management, Business Intelligence, and Cloud technologies.