Executive Assistant to Design Startup CEO

FreedUp is a Full Stack Executive Assistant startup from Austin, TX - you'll work directly with our founders, Aaron Hayslip and Scott Frazier. Feel free to reach out to us and say hi on LinkedIn!

In this particular role, you will be paired (full-time) with a CEO of a startup that does brand identity for startups. Design, tech or agency experience is a plus.

Your role will involve providing essential administrative support to ensure the smooth functioning of daily operations. This is a fantastic opportunity for a detail-oriented individual with exceptional organizational skills to make a significant impact and grow within a successful and innovative company.

Schedule:

• Monday - Friday 8am-5pm MT
  

Pay Range:

• $800-$1500 monthly based on experience and location

Duties and Responsibilities

• Triage Executive's email inbox and respond to emails on the Executive's behalf
• Manage complex calendars, including scheduling and coordinating meetings and appointments
• Create and maintain a well-structured, easily searchable knowledge base using tools or Notion.
• Prepare, proofread, and edit presentations, reports, and other documents
• Track complex client timelines and projects
• Handle confidential and sensitive information with the utmost discretion and professionalism
• Conduct research and gather information to assist in decision-making and problem-solving
• Serve as a liaison between senior executives, employees, and external stakeholders
• Capable of creating high quality Standard Operating Procedures (SOPs)

Qualifications:

• Minimum of 2-3 years of experience as an Executive Assistant or in a similar administrative role
• Bachelor's degree in Business Administration, Communications, or related field preferred
• A proven track record of supporting executives in a virtual setting is required
• C2 level proficiency in English, both written and spoken

Skills:

• Excellent verbal and written communication skills
• Advanced proficiency in Microsoft Office Suite, Gsuite, Notion, Airtable, and similar tools
• Strong organizational and time-management abilities
• Ability to multitask and prioritize tasks effectively 
• Ability to work independently and collaboratively in a team-oriented environment
• Attention to detail and problem-solving skills
• High level of professionalism and discretion
• Experience with design tools (like Figma) is a plus

Technical Requirements:

• Reliable high-speed internet connection with a minimum speed of 50 Mbps download and 10 Mbps upload.
• A modern computer or laptop with a multi-core processor (Intel i5 or higher/equivalent).
• Proficiency with remote communication tools such as Zoom, Microsoft Teams, Slack, or Google Meet.
• A noise-canceling headset with a microphone for clear communication.

• International experience
• Opportunity to work remotely from anywhere
• Supportive and collaborative team environment
• Learning and development opportunities
• Potential Performance Bonuses  
• PTO
• HMO after 3 months
• A fun, remote-first culture: https://www.linkedin.com/company/freedup-assistants