Executive Assistant to the Founder & CEO

We are seeking a proactive and highly organized Executive Assistant (EA) to support a Founder and Executive Director in the elder care industry. This role is ideal for someone who excels at task delegation, scheduling, CRM management, and communication. You will play a key role in streamlining operations, improving efficiency, and ensuring smooth day-to-day management as the business expands.

As an EA, you will be responsible for handling phone calls, scheduling appointments, managing email communications, maintaining the CRM (HubSpot), and assisting with administrative tasks to optimize the executive’s time and productivity. This is a full-time, remote role requiring a high level of independence, attention to detail, and strong organizational skills.

Job Title: Full-Time Executive Assistant

Location: Remote

Job Type: Full-Time

Salary: 800 to 1,500 USD

• 3+ years of experience as an Executive Assistant, Administrative Coordinator, or in a similar role.
• Strong experience in phone and email management, calendar coordination, and CRM data entry.
• Proficiency in HubSpot, Calendly, or similar scheduling and CRM tools.
• Excellent written and verbal communication skills.
• Ability to take initiative, solve problems independently, and implement efficient workflows.
• Strong organizational and time management skills.
• Good to Have: Experience in social media management.
• Technical Requirements: Reliable high-speed internet, a modern laptop with a multi-core processor, and a noise-canceling headset.

Key Responsibilities

• Phone & Call Management: Handle incoming calls, ensure timely responses, and manage call logs.
• Scheduling & Calendar Management: Organize and schedule meetings using Calendly and keep the executive informed of upcoming appointments.
• Email & Communication Management: Oversee inbox triage, draft and review emails, and maintain a system for prioritizing key messages.
• CRM Management: Update and maintain HubSpot to track leads, log sales processes, and ensure accurate data entry.
• Administrative Support: Assist with document organization, mail management, and basic reporting.
• Process Optimization: Help establish efficient workflows and implement best practices for managing executive responsibilities.
• Project Coordination: Support business growth by coordinating initiatives, tracking key tasks, and ensuring deadlines are met.
• Social Media Support (Preferred but not required): Assist with posting and managing content on professional social media accounts to maintain an online presence.