Administrative Assistant

Galli Law, PLLC is excited to announce an opening for an Administrative Assistant to join our team in Syracuse, New York. Our law firm is recognized for offering a comprehensive range of legal services, including real estate, litigation, and family law. The Administrative Assistant will play a pivotal role in ensuring the smooth operation of our office by managing day-to-day administrative tasks, supporting our legal staff, and ensuring that our clients receive exceptional service. This position requires a proactive individual with excellent organizational skills, strong attention to detail, and the ability to work effectively in a fast-paced environment. If you are seeking a rewarding opportunity in the legal field and are passionate about helping others, we encourage you to apply and become a valued member of our team.

This is an FLSA non-exempt position with a starting hourly pay rate of $19.00 - $21.00 per hour, depending on experience.

The hours are Monday through Friday, from 8:30 AM to 5:00 PM, providing weekends and holidays off.

This is a direct hire position only. NO RECRUITERS OR HIRING AGENCIES!

Key Responsibilities

• Manage incoming calls, greet clients, and provide a warm and professional first point of contact for all visitors.
• Maintain office organization by performing general administrative tasks, including filing, photocopying, and scanning documents.
• Assist with scheduling appointments and managing calendars for attorneys and other staff members.
• Prepare and distribute correspondence, memos, and reports as needed.
• Assist in onboarding new clients and ensure that all necessary information is collected and documented.
• Handle office supplies inventory and place orders as required to maintain adequate stock levels.
• Support the legal team with various administrative projects and tasks.
• Perform other duties as required to support the firm's operations and client services.

• High school diploma or equivalent.
• Proven experience as an administrative assistant or in another relevant administrative role.
• Strong proficiency in Microsoft Office Suite (Word, Excel, Outlook) and office software.
• Excellent communication skills, both written and verbal, with a professional and friendly demeanor.
• Highly organized with exceptional attention to detail and the ability to multitask effectively.
• Ability to work independently and collaboratively as part of a team.
• Reliable, punctual, and committed to maintaining a high standard of professionalism.

• Excellus health insurance with a low deductible. The company covers 50% of the individual plan cost. Eligibility begins after 45 days.
• 401k plan with a match up to 4%. Eligible after one year of employment.
• Aflac Supplemental Insurance is available, with eligibility starting upon hire.
• Paid major holidays include New Year's Day, Memorial Day, Independence Day, Labor Day, Thanksgiving, the Day After Thanksgiving, Christmas Eve, and Christmas Day. Eligibility begins after 90 days.
• Up to 40 hours of paid sick leave each year. Eligible immediately upon hire.
• Up to 4 weeks of paid vacation each year, with eligibility to use after one year of employment.