School Office Manager

We are looking to hire an experienced, professional Office Manager to support the needs of our newest school location in Brooklyn, NY. The Office Manager is the first contact point for parents, students and staff and must be able to handle a high volume/high traffic environment with a positive attitude.

Duties and Responsibilities

• Responsible for establishing and maintaining a professional relationship with parents, staff and external vendors and/or clients
• Greets and directs /escorts all visitors to the appropriate location
• Answers the telephone and directs all incoming calls to appropriate party promptly and effectively in a pleasant and professional manner
• Takes ownership of all receptionist responsibilities relating to communication, supplies, calendar management, forms, Power Point creation, ordering, mail, and photocopying, and office furniture and equipment
• Makes deliveries to the US Post Office FedEx and/or UPS if needed.
• Creates flyers using MS Publisher and MS Word
• Acts as liaison with the facilities department on maintenance requests
• Monitors workplace and arranges periodic office upkeep; liaise with facilities department to arrange services, as needed
• Learn PowerSchool to manage student information and maintain student files
• Uses Excel, TEAMS, Outlook, One Call, PowerPoint, and Word for communication, scheduling and preparation of documents
• Assists the School Building leaders with projects
• Manage all bussing for students with outside vendor
• Parent Communication
• Calendaring
• Communicate with parents regarding pre CSE meetings
• Send calendar invites for annual review reports due dates to all parties
• Other duties as assigned

• High School diploma required
• BA/BS preferred
• The Heart to make a difference in the lives of students with Autism and their families
• Minimum of 3 years of relevant work experience required
• Administrative and/or customer facing experience required
• Expert in MS Office (Publisher, PowerPoint, Word, Excel)
• Expert in MS Outlook - Possession of strong calendar management skills
• Proficient in technology and systems
• Must be exceedingly organized with a strong attention to detail
• Must be able to prioritize and complete multiple tasks simultaneously; follow through on objectives with a sense of immediacy
• Professional and friendly demeanor required
• Ability to remain flexible, proactive, resourceful, and efficient while under pressure
• Must be a team player
• Must be able to speak to parents clearly and without hesitation
• Must possess exceptional interpersonal, verbal, and written communication skills

Working Conditions

• Full-time, Monday through Friday, 8-4
• Must be able to work late / weekends, if needed
• Able to handle high volume / high traffic office environment

Physical requirements

• Must be able to move throughout the multi-acre campus to assist as needed
• Able to assist with office moves which requires physical exertion
• Able to pack, unpack and lift boxes up to 50 pounds.

Health Care Plan (Medical, Dental & Vision)

Retirement Plan (401k, IRA)

Life Insurance (Basic, Voluntary & AD&D)

Paid Time Off (Vacation, Sick & Public Holidays)

Family Leave (Maternity, Paternity)

Short Term & Long Term Disability

Training & Development