Executive Assistant (Contractor)

About the Role

We’re looking for an experienced, proactive, and highly organized Executive Assistant who can also play a critical role in site operations for our growing R&D hub in India.

This is a hybrid role that goes beyond calendar management — it’s about enabling a high-performing leadership team, shaping team culture, and making the engine behind the scenes run smoothly. You’ll work closely with the R&D Site Lead, partnering on day-to-day planning as well as longer-term initiatives that support engineering, product, and design teams at the site.

In this role you can expect to

• Manage complex calendars, prioritize meetings, and coordinate with global time zones
• Help prepare for leadership meetings, offsites, and internal communications
• Track action items and follow through across multiple workstreams
• Coordinate travel, events, and team logistics as needed
• Partner with Workplace/Facilities/IT to ensure smooth site functioning
• Plan and support internal events (e.g., all-hands, offsites, leadership visits)
• Be a point-of-contact for India based R&D activities and team rituals
• Help drive initiatives that enhance employee experience and site culture
• Collaborate with other EAs, business operations, and global stakeholders
• Assist in project coordination, light documentation, and reporting
• Communicate effectively across functions to keep work moving forward

You may be a good fit for our team if you have

• Solid experience as an Executive Assistant or in program/site operations
• Excellent organizational and communication skills
• Proven ability to manage competing priorities with grace and discretion
• Comfortable working across time zones and cultures
• A calm, can-do attitude with a bias toward action
• Experience in a tech/R&D environment is a plus

Bonus If You Have

• Experience supporting engineering/product/design teams
• Exposure to internal tooling (Slack, Google Workspace, Notion, Confluence, etc.)
• Strong written communication and coordination skills
• A passion for making teams run better — and a good sense of humor!

Why This Role Matters

As our R&D presence in India grows, this role will be critical in connecting the dots across time zones, people, and projects. You’ll be a key enabler for leadership while contributing to a thriving, well-supported team culture.

#LI-Hybrid