Middle School Division Assistant

Job Posting: Middle School Division Assistant

Head-Royce School is seeking an organized Division Assistant to join our Middle School (MS) team and work closely with the Middle School Director. This position will provide office management and administrative support for our MS Director, as well as regular interface with students, parents, and faculty members. The role will assist with event planning (including division meetings, open houses, intersession, and graduation). The position will also coordinate substitutes as needed and track faculty absences and manage students attendance.

All candidates must have proven experience in an administrative assistant position with demonstrated background taking initiative and working in a fast-paced environment. A genuine fondness for working with middle schoolers is a must!

• Strong organizational abilities with an ability to multi-task and an amazing attention for details!
• Time management, planning, and prioritization skills are essential.
• Strong interpersonal skills and ability to work with students and adults. 
• Professionalism, including a positive demeanor, flexibility to respond to changing demands, meet deadlines, diplomacy, punctuality, and a solutions-oriented approach. 
• Excellent skills in Google Suite applications in an Mac environment. 
• Must be able to work independently as well as collaboratively with staff, teachers, students, parents, and other community members.

• Equivalent to at least three years of progressively responsible full-time clerical and/or administrative work experience in office administration.
• BA/BS highly preferred. Additional equivalent experience above the minimum may be substituted for the required education on a year for year basis up to a maximum of three years.
• Exercise good judgment, initiative, and autonomy in supporting senior leaders in the Lower School.  
• Maintain CPR and First Aid certifications (training provided)   
• Prior experience in a school and understanding of the needs of students is a plus! 
• Must show TB clearance in addition to providing clearance in background screening. 

• Office Hours: 7:45 a.m. to 4:15 p.m. Important to be punctual for school hours.
• This position requires on-site work, with no remote work options available.
• Daily work includes sitting at a desk as well as climbing stairs and coordinating end of day dismissal.

Located on a 22-acre campus in Oakland, California, Head-Royce (HRS) is a pre-eminent, all-gender, independent, K-12 day school with a 137-year history. Our mission is to inspire in our students a lifelong love of learning and pursuit of academic excellence, to promote understanding of and respect for diversity that makes our society strong and to encourage active and responsible global citizenship.

Head-Royce enrolls 900 students in the three separate divisions—Lower, Middle and Upper—and provides a dynamic, whole-child education to every student.

Please note - HRS is unable to provide immigration sponsorships such as H1B Visas. Applicants must be authorized to work in the United States and be willing to undergo both Livescan background check and TB screening as part of the hiring process.

Head Royce is an equal opportunity employer and makes employment decisions including but not limited to employment, training, promotion, demotion, transfer, leaves of absence and termination based on qualifications and without regard to protected status. We will not discriminate based on age, color, creed, sex (including pregnancy, childbirth, breastfeeding or related medical conditions), gender, sexual orientation, gender identity, gender expression, marital status, national origin or ancestry, race (including traits historically associated with race, such as hair texture and protective hairstyles), religion, registered domestic partner status, physical or mental disability, a medical condition including genetic characteristics, military or veteran status, reproductive health decision making or any other consideration made unlawful by federal, state or local laws Head-Royce School seeks to be a community in which every individual is treated with sensitivity, courtesy and respect.