Administrative Coordinator

Beacon ABA Services, Inc. is a private group practice of behavior analysts and behavioral therapists organized to provide intensive behavioral services to individuals with developmental disabilities. The practice specializes in providing evidence-based treatment interventions to children with Autism Spectrum Disorder (ASD).

Join Beacon ABA Services as an Administrative Coordinator!

Monday - Friday, full-time, Rates starting $18 - $21 per hour, $1,000 signing incentive!

We are seeking a friendly, detail-oriented Administrative Assistant/Coordinator to help manage client records and improve operational efficiency. This role involves processing clinical documentation, managing client files, and supporting various operational functions within the department.

Key Responsibilities:

• Open, update, and close client files. Process incoming clinical documents, including assessments and reports.
• Generate and track referrals for Beacon Services and collaborate with multidisciplinary teams to ensure timely document submission.
• Assist with generating monthly Operations Reports, and coordinate annual paperwork for trainings and meetings.
• Identify redundancies and recommend process improvements to streamline operations.
• Provide backup support for payroll processing and billing corrections.
• Maintain accurate communication with families, social security, schools, insurance auditors, and other stakeholders for requested records.

• High school diploma required.
• Two years of office experience; human services or medical practice preferred.
• Proficiency in Microsoft Excel, and Word, experience with Teams is a plus!
• Excellent communication skills, both written and verbal.
• Strong organizational skills with a keen eye for detail.
• Ability to work independently and collaboratively with various teams.

Preferred Qualities:

• Friendly, approachable, and solution-focused.
• Strong ability to identify and address process inefficiencies.

Benefits:

• Medical and Dental Insurance
• Paid Time Off, Paid Holidays, and Sick Pay
• Tax-Exempt Flexible Spending Plans
• 401(K) Retirement Savings Plans
• Mileage Reimbursement

Please visit our website at www.beaconservices.org to learn more about our organization!