People Operations Generalist

Hudson River Trading (HRT) is looking for a People Operations Generalist to join the People team. The People team is responsible for the well-being and performance of all HRTers across our global offices. From recruiting to onboarding to the continued engagement and development of our employees, the People team is dedicated to creating an environment that is authentic, inclusive, and upholds our company values. 

Joining as a People Operations Generalist, you’ll find yourself overseeing key operational functions that ensure a seamless experience for HRTers, from the moment they accept an offer through their daily life at HRT. As a People Operations Generalist you’ll be asked to  continuously improve and streamline the employee experience, especially from a systems perspective, and ensure we are compliant while we’re at it.

The ideal candidate for this role will have experience thriving in a high-touch, technically complex environment, where strategic thinking and hands-on problem-solving are essential.

Responsibilities 

Onboarding

• Oversee and manage global onboarding processes (e.g. administer I-9 verification and background checks) while ensuring compliance with local laws, customs, and nuances. 
• Serve as each new hire’s main point of contact from offer acceptance through their first day - and beyond. Provide a welcoming experience, trouble shooting and answering new hire/employee requests and queries.
• Lead and manage the end to end new hire orientation program globally, including adaptive scheduling for relevant onboarding meetings and events, communication with new hire managers and department heads around responsibilities and timelines, and continuous collaboration with the IT and People team members to ensure a smooth onboarding experience for both managers, and new hires throughout their onboarding experience. 

Data Integrity & Document Management:

• Be the subject matter expert for existing people processes, while looking for ways to enhance operational efficiency.
• Contribute to Workday configuration and product updates as needed, from gathering project requirements to design, testing, and implementation.
• Manage employee and organizational data in Workday, collaborate with our HRBP and Enterprise Applications teams to keep data accurate and up to date, and perform regular audits to ensure data integrity. 
• Collect, organize and recall required employee documentation and ensure compliance with document retention guidelines globally. 

Regulatory Certifications, Reporting, & Training Processes: 

• Work closely with Legal, HR, and Compliance to ensure compliance with labor regulations and mandatory trainings. Draft employee communications (and follow ups), push live trainings, and provide reporting and documentation in the process.
• Track and manage all certification milestones for international regulations (i.e., IAF & SMCR).
• Coordinate and submit required employment data reports (e.g. EEO-1 and quarterly Ministry of Manpower surveys). 
• Understand cross-department dependencies as they relate to employee information and proactively keep partners up to date with relevant changes, assist with information requests, and organize information in accessible and usable ways. 
• Own vendor relationships for the team, including staying up to date with feature updates and existing and proposed integrations.

Qualifications:

• 5+ years of work experience in a people related operational function in a fast-paced environment
• Bachelor’s or Master’s Degree - a PHR/PHR/SHRM-CP certification is a plus
• Experience with HR software platforms, Workday preferred
• Ability to learn new technology quickly, deep understanding of how systems work
• High attention to detail and accuracy
• Highly ethical and accustomed to managing highly confidential information 
• Knowledge of relevant employment laws preferred, or curious to learn and stay up-to-date
• Strong presentation skills and interpersonal skills
• Outstanding written communication skills

The estimated base salary range for this position is $110,000 - $140,000 per year, based on job-related skills and experience. This role will also be eligible for discretionary performance-based bonuses and a competitive benefits package.