Executive Assistant / Accounts Assistant (004-0044)

​​Looking for Filipino (Philippines-based) candidates

Job Role: Executive Assistant / Accounts Assistant

Work Schedule: Full-time; Monday to Friday 7.30am to 4pm Australia Standard Time

Salary: up to 1,800 AUD / monthly

Contract: Independent Contractor

Who We Are: At Hunt St we help Aussie and US based companies directly hire top 5% remote talent in the Philippines & Nepal. You will be hired directly by the client, we are not an outsourcing agency. All of our roles are 100% remote so you'll be able to work from home.

Who The Client Is:

This client is a performance-driven content distribution provider that helps brands enhance their visibility through partnerships with premium publishers. By leveraging CPC and CPM solutions, they ensure clients pay only for measurable outcomes, such as clicks or impressions.

They offer a customizable platform where businesses can set their budgets, timelines, and performance goals while accessing a diverse network of trusted publishers. Their approach empowers brands to effectively share their stories, build credibility, and achieve a strong return on investment.

Role Overview:

We are looking for a dynamic and detail-oriented Executive Assistant / Accounts Assistant to work closely with our Founders and CFO. This role is pivotal in ensuring the smooth operation of both executive and financial functions. As a key support resource, you will manage administrative and financial tasks, helping the leadership team focus on strategic priorities. The ideal candidate will thrive in a fast-paced environment, balancing multiple responsibilities while maintaining high standards of accuracy and professionalism.

Key Responsibilities:

Executive Support for Founders and CFO

• Provide comprehensive administrative support, including managing calendars, scheduling meetings, and coordinating travel for the Founders and CFO.
• Act as a liaison between the executive team and internal/external stakeholders.
• Prepare and manage correspondence, reports, and presentations on behalf of the leadership team.
• Handle confidential and sensitive information with the utmost discretion.

Accounts Assistance

• Assist the CFO in financial operations, including accounts payable and receivable.
• Reconcile bank statements, manage petty cash, and support budget tracking.
• Prepare financial reports, ensuring accuracy and compliance with internal policies.
• Support payroll processing and maintain accurate employee compensation records.
• Collaborate with the CFO to improve financial processes and ensure regulatory compliance.

General Administrative Support

• Organize and coordinate team events, meetings, and conferences.
• Maintain and update records, files, and databases.
• Ensure timely and accurate completion of ad-hoc tasks and projects assigned by the Founders and CFO.

• At least 2 years of experience as an Executive Assistant or Personal Assistant
• Strong organizational and multitasking abilities with attention to detail.
• Proficiency in MS Office, Google Workspace, and Slack; experience with Bamboo HR and Xero is a plus.
• Strong communication skills and the ability to interact with different departments and stakeholders.
• Experience in customer service, sales support, or HR administration is advantageous.
• Ability to remain proactive and organized in a fast-paced, dynamic environment.
• Basic understanding of accounting and bookkeeping skills would be viewed favorably.
• Experience in executive support or administrative assistance is preferred.

The ideal candidate is a proactive and adaptable professional who excels in both executive and financial support. They have a proven ability to work closely with senior leadership, managing complex schedules and sensitive tasks with ease. They bring a strong background in finance, ensuring accuracy in accounts management and financial reporting. Their organizational skills, attention to detail, and ability to maintain confidentiality make them a valuable asset to the Founders and CFO.